Contract Administration Mgr II

FALL CREEK FARM & NURSERY; Austin (TX); On-site; USD 86,000 - 104,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Generous PTO

Career advancement

Job summary

Texas Health and Human Services Commission (HHSC) in Austin, TX, seeks a Contract Administration Manager II to lead agency-wide contract management initiatives. This role focuses on developing policies, templates, and monitoring indicators to strengthen procurement practices.

The position requires a minimum of six years in contract management, a four-year degree, and a Certified Texas Contract Manager (CTCM) within one year.

Qualifications

• Minimum 6 years of combined contract management experience.
• Four-year degree required or equivalent experience.
• CTCM certification within one year of employment.

Responsibilities

• Leads contract management projects and develops policies and templates.
• Analyzes contract management issues and prepares reports.
• Creates and updates templates, forms, and procedures.
• Provides expertise and support for contract managers on processes and tools.
• Manages online knowledge base and FAQs for contract management.
• Coordinates changes and disseminates information across programs.
• Participates in workgroups and steering committees.

Skills

Procurement knowledge

Contract management

Report writing

Data analysis

Communication skills

Education

Bachelor's degree

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

• Functional Title: Contract Administration Mgr II
• Job Title: Contract Administration Mgr II
• Agency: Health & Human Services Comm
• Department: Purchasing - Consolidated 2
• Salary Range: $7,716.66-$9,333.33
• Pay Frequency: Monthly
• Salary Group: TEXAS-B-28
• Shift: Day
• Additional Shift: Days (First)
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Exempt
• Job Location City: AUSTIN
• Job Location Address: 1100 W 49TH ST (DHSB)
• Other Locations: None

Brief Job Description

Procurement and Contracting Services is looking for a Contract Administration Manager II.

Essential Job Functions

Leads contract management projects and initiatives aimed at strengthening contract management practices agency-wide by developing policies and procedures, creating tools and templates, monitoring and analyzing key success indicators for contract management, and working to support contract management areas. (20%)

Participates in the analysis of contract management issues and the preparation of reports of findings and recommendations. (15%)

Creates, manages, and updates templates, forms, and operating procedures, desk aids, and other documentation related to contract management and monitoring. (10%)

Provides expertise, assistance, and support for contract managers on questions related to contract management and monitoring processes, tools, and requirements. (10%)

Researches and documents best practices based on the work of experienced contract managers to create an online knowledge bank and 'Frequently Asked Questions' for employees to access helpful information and obtain guidance. (5%)

Serves as a liaison between various support programs regarding contract management and monitoring to assist with troubleshooting, escalation of contract issues and adverse actions. (10%)

Provides consultation to program areas with implementing recommendations from audit findings related to contract management and monitoring practices. (5%)

Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner. (5%)

Participate in HHS System procurement and contracting workgroups and steering committees, as assigned. (5%)

Works with a team of procurement and contracting professionals to initiate, manage, and perform contract management and monitoring activities to determine if solicitations, templates, terms and conditions, and affirmations comply with agency policies and applicable state and federal laws and regulations. (5%)

Assists with other issues raised by the PCS Director of Contract Management Services. (5%)

Performs related work as assigned including participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)

Knowledge, Skills and Abilities

Knowledge of:

• Knowledge of State procurement and contract laws including the State of Texas Procurement and Contract Guide.
• Knowledge of HHSC programs.

Skill in:

• Skill in developing procedures, templates and processes.
• Skill in preparing reports, manuals, and technical information.
• Skill in composing clear and concise reports and/or correspondences.

Ability to:

• Ability to report to assigned work location.
• Ability to interpret statutes, state, and federal rules and regulations.
• Ability to analyze information and data.
• Ability to develop solutions to problems.
• Ability to communicate effectively, both orally and in writing.
• Ability to report to the PCS Office or other assigned work location as directed by the CMS Associate Commissioner.

Registrations, Licensure Requirements or Certifications

Requires certification as a Certified Texas Contract Manager (CTCM) within one year of employment.

Initial Screening Criteria

A minimum of 6 years of combined experience in contract management, contract-related roles, and/or project management. Experience working with Health and Human Services programs preferred. Four-year degree from an accredited college or university. Experience and education may be substituted for one another.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.