CONTR001490 Contracts and Grants Specialist II

University of California; San Francisco (CA); On-site; USD 71,000 - 116,000; Full time

Job summary

Join a pioneering nonprofit research institute dedicated to advancing Veterans' health research. In this critical role, you will manage budgets and ensure compliance with grant and contract regulations. Your expertise will help support Principal Investigators in navigating the complexities of funding and fiscal management. This position offers an opportunity to make a meaningful impact on military medicine and care while working in a collaborative environment. If you are passionate about research administration and want to contribute to vital projects, this is the perfect opportunity for you.

Benefits

Health Insurance

Retirement Plan

Professional Development

Flexible Work Hours

Qualifications

• 3+ years of experience in research administration or grants management.
• Detailed knowledge of federal award requirements and agency policies.

Responsibilities

• Assist in contract and grant preparation and submission.
• Provide fiscal management and ensure compliance with regulations.
• Monitor financial records and resolve discrepancies.

Skills

Grant Management

Budget Compliance

Financial Analysis

Problem Solving

Customer Service

Project Management

Spreadsheet Software

Database Software

Education

Degree in Business Administration

Research Administration Certification

Tools

Grants.gov

Acumatica

Cayuse

Job description

Home > CONTR001490 Contracts and Grants Specialist II

CONTR001490 Contracts and Grants Specialist II

Location: 4150 Clement St, San Francisco, CA 94121, United States

Job Posted Date: October 16, 2024

Full-time Positions

Population: Other

Northern California Institute for Research and Education (NCIRE) is the leading nonprofit research institute in the United States devoted to advancing Veterans health research. NCIRE is part of one of the world’s most dedicated and successful Veterans care communities, pioneering new treatments and understandings of military medicine and care. Along with our partners at the San Francisco VA Health Care System and the University of California, San Francisco, we are working to discover and develop effective, safe, and practical treatments for military injuries and diseases affecting Veterans.

Position Definition:

This role will handle all aspects related to budget and cost compliance for their assigned portfolio using their knowledge of grant and contract management rules and regulations, in relation to the governing Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance 2 CFR 200), sponsor policy, institutional policy, technical expertise, and analytical skills.

Essential Functions:

• Assist Principal Investigators with the preparation and submission of contracts and grants
• Review proposals to extramural sponsors to ensure compliance with agency regulations
• Liaison for Principal Investigators and sponsors
• Provide fiscal management for all contracts and grants, pre-award compliance, post-award administration
• Coordinate approval process of proposals
• Initiate subaward agreements and amendments; review subaward invoices against approved budget
• Monitor general ledger, identify and resolve any discrepancy with financial journals and cost transfers
• Provide budget projections for Principal Investigators
• Ensure compliance with Uniform Guidance (2 CFR Part 200), sponsor policies, award terms and conditions, and institutional policies and procedures
• Maintain working knowledge of financial systems and ensure that budgets and financial system records are accurate
• Responsible for ensuring all necessary pre- and post-award compliance activities are completed within the required timeframes (i.e. progress reports, FCOI) while adhering to sponsor and institutional policies and serve as a technical authority and resource in correspondence with the PI and funding organization
• Perform other related duties as assigned

Job Requirements:

• Degree in business administration or related field, with a minimum of 3+ years' experience and increasing responsibility in a research administration or grants negotiation and management role, or an equivalent combination of education and experience
• Detailed knowledge of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) and demonstrated expertise in interpreting and explaining requirements
• Detailed knowledge of Federal agency policies including NIH, DOD, and NSF
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reporting
• Significant experience in developing and negotiating a variety of agreements, including creative problem solving and effective decision making
• Demonstrated commitment to excellence in customer service, timely communication, and performance
• Ability to analyze, problem solve, interpret and apply policies/regulations
• Ability to manage multiple projects, tasks, and priorities to achieve desired goals
• Ability to work independently as well as part of a team
• Previous experience in a university institution or non-profit organization highly desirable
• Experience with Grants.gov, Acumatica, or Cayuse is highly desirable
• Research or grants education and/or certification is preferred

Working Conditions/Environment:

The work environment is a biomedical research laboratory. It may include minor annoyances such as noise, temperature variations, etc. The incumbent may be required to sustain standing and seated postures and to use a computer keyboard and display monitor for prolonged periods.

The base salary range for this position is $71,875.00 - $115,600.00 per year. The base salary actually offered to a successful candidate will take into account various relevant and non-discriminatory business factors including, without limitation, the candidate’s geographic location, job-related experience, knowledge, and skills, and education, as well as internal equity considerations. A successful candidate may also be eligible to earn additional compensation including bonuses.

NCIRE is an Equal Opportunity Employer. This position requires access to United States Government research under the Veterans Administration. Per Veterans Administration regulations surrounding access to US research, qualified US Citizens will be selected over other individuals eligible to work in the United States. If you are eligible to work in the United States, you may still be considered for this position but only if no qualified US citizens apply.

Or apply by visiting us at www.ncire.org and apply for CONTR001490 Contracts and Grants Specialist II.

Northern California Institute for Research and Education (NCIRE) is proud to be an Equal Opportunity Employer.

Per San Francisco's Fair Chance Ordinance, Northern California Institute for Research and Education (NCIRE) will consider qualified applicants with criminal histories.