Contact Center Supervisor

Governor of Illinois; Springfield (IL); On-site; USD 87,000 - 136,000; Full time

Job summary

Teachers' Retirement System of the State of Illinois (TRS) is seeking a Contact Center Supervisor to lead the daily operations of the member services team. You will respond to inquiries, coach staff, and ensure accurate, consistent information is delivered to TRS members and annuitants.

Responsibilities include monitoring performance metrics, coaching for quality, addressing complaints, and coordinating with departments to improve processes.

Qualifications

• Bachelor’s degree required or four years of progressive experience in lieu of degree.
• Five years of experience in public pension fund member services or call center setting.
• Experience as a team lead/senior role preferred.

Responsibilities

• Supervise daily activities of Contact Center staff ensuring efficient operations.
• Coach staff on complex inquiries and improve service quality.
• Monitor metrics like call volume, wait times, and customer satisfaction.
• Address member complaints and collaborate with other departments for resolutions.
• Provide performance management through evaluations and coaching.
• Identify training needs and assist with staff development.
• Participate in staff huddles and communications for updates.

Skills

Leadership

Coaching & feedback

Customer service

Performance management

Change management

Education

Bachelor’s degree in business administration or related field

Progressive experience in lieu of degree

Tools

Call Center Software (IVR)

AI tools & automations

Job description

Job Requisition ID: 60106
Opening Date:
Closing Date:
Agency: Teachers' Retirement System of the State of Illinois
Salary: $87,015 - $135,743
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Merit Comp Code: Agency Excluded from Collective Bargaining Coverage
Work Hours: 9:00 am - 5:00 pm M-F
Headquarter Location: 2815 W. Washington St., Springfield, IL 62702-3397
Work County: DuPage
Agency Contact: [e-mail]

The Teachers’ Retirement System of the State of Illinois (TRS) is one of the largest public pension systems in the United States. We provide retirement, disability and survivor benefits to teachers, administrators and other public-school personnel employed outside the city of Chicago.

TRS serves over 456,000 members and manages a multi-billion-dollar investment portfolio for the exclusive benefit of the membership.

TRS is governed by a Board of Trustees. Full-and part-time employees are eligible for the State of Illinois comprehensive benefits program which includes medical, dental and vision coverage. All employees hired after August 17, 2001 participate in the TRS retirement pension plan. Employees also have the option to contribute to additional State of Illinois deferred compensation plans. The TRS pension plan is a participating reciprocal system under the Illinois Pension Code Retirement Systems Reciprocal Act.

Job Summary

Under the direction of the Contact Center Manager, the Contact Center Supervisor provides day-to-day leadership and oversight of Contact Center staff responsible for responding to member and annuitant inquiries regarding TRS benefits and services. The Supervisor supports staff performance, service quality, operational effectiveness, training, and continuous improvement.

The Supervisor monitors contact center activities and performance, assists with complex member inquiries and complaints, coaches and develops staff, and works collaboratively with other departments to ensure accurate and consistent information is provided to members. The position maintains a thorough understanding of TRS statutes, rules, policies, and procedures and applies that knowledge to support staff and resolve member issues.

The regular work schedule for this position is 9:00 a.m. to 5:00 p.m. During the initial training period, hours will be 8:30 a.m. to 4:30 p.m., transitioning to the regular schedule upon completion of training.

Essential Functions

• Supervise and coordinate the daily activities of Contact Center staff, ensuring efficient operations and accurate, consistent, and member-focused service.
• Serve as a daily resource to staff by providing guidance on complex member inquiries, benefit questions, procedures, and effective communication with members.
• Monitor contact center performance and operational metrics, including call volume, wait times, abandonment rates, productivity, and member satisfaction; identify trends and recommend improvements.
• Monitor the quality and accuracy of information provided to members through calls and other contact center communications; identify errors or service concerns and provide appropriate coaching and follow-up.
• Address and resolve member complaints and escalated issues, collaborating with other departments as necessary to facilitate appropriate resolutions.
• Provide leadership in employee performance management, including setting expectations, providing ongoing feedback and coaching, conducting performance evaluations, and recommending or administering corrective action as appropriate.
• Identify staff training and professional development needs in collaboration with the Benefits Education Instructor and Contact Center Manager; assist with or conduct training as needed.
• Participate in regular staff huddles and other communication activities to identify operational, member, and employee concerns and communicate relevant information, updates, and expectations to staff.

Essential Functions (Continued)

• Assist in developing and maintaining contact center procedures, standardized responses, talking points, correspondence, forms, and other resources to promote consistent and accurate member communications.
• Maintain current knowledge of TRS statutes, administrative rules, policies, procedures, retirement options, benefits, and applicable health insurance programs sufficient to effectively support staff and members.
• Collaborate with the Contact Center Manager, Benefits Counseling Manager, Lisle Office Manager, and other departments to anticipate member needs, address emerging issues, and support effective contact center operations.
• Assist with the implementation of technology, software, automation, and other tools that improve contact center workflows, staff efficiency, and the member experience.
• Limited travel may be required
• Perform other duties as required or assigned.

Knowledge, Skills, and Abilities

• Demonstrates excellent judgment and decision-making skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates time management and priority skills
• Demonstrates customer service skills
• Proficiency with Call Center Software (IVR) Implementation
• Ability using AI tools and automations
• Possess an understanding of change management with new systems and guiding users through online platforms

Minimum Requirements

• Bachelor’s degree in business administration, Communications, Education, or a related field is required OR four (4) years of progressive experience in lieu of a degree
• Five years of experience in public pension fund member services or pension administration, or five years of experience in a call center or contact center setting
• Experience as a team lead/senior role preferred
• Experience in a public pension plan preferred

TRS is a non-code state agency.

TRS is an Equal Opportunity Employer. If you require reasonable accommodation in completing this application, interviewing, or completing any pre-employment testing, please direct your inquiries to Human Resources at [phone], or [e-mail]. Hiring decisions are not based on or affected by political factors, including political sponsorship, affiliation, or support.