Contact Center Scheduler- ON SITE

Carilion Clinic; Roanoke (VA); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

Paid time off

Onsite fitness

Wellness discounts

Health app access

Childcare discounts

Education & training

Job summary

Carilion Clinic is seeking a Call Center Scheduler on site in Roanoke, VA. The role schedules patient appointments, manages referrals, and supports the pre-registration process within a multi-specialty clinic network.

The position requires strong customer service skills, proficiency with EHR systems, and the ability to handle high-volume, fast-paced environments. Compensation is provided with full-time benefits.

Qualifications

• High school diploma or equivalent required; bachelor's preferred.
• 5+ years in customer service; call center or clinical setting a plus.
• Strong keyboard and computer skills; empathetic communication.

Responsibilities

• Schedule appointments, tests, and procedures across multiple systems.
• Explain options and offer first available slots to patients.
• Enter demographic/medical data into the EHR and verify insurance.
• Manage referrals and triage calls with care team as needed.

Skills

Customer service

Multi-tasking

Keyboarding

Computer skills

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Bachelor's in lieu of experience

Tools

EPIC

MyChart

Referral systems

Job description

Job Title: Contact Center Scheduler- ON SITE

Description

Employment Status: Full time

Shift: Day/Evening (United States of America)

Facility: 2301 Brambleton Ave SW - Roanoke CP07 Carilion Medical Center.

Requisition Number: R162567 Contact Center Scheduler- ON SITE (Open)

How You'll Help Transform Healthcare: THIS POSITION IS ON SITE IN ROANOKE, VA

Position Overview

The Call Center Scheduling Specialist is one of the first points of contact for patients requesting appointments with our providers or information about our practices. Working in a call center environment, the Call Center Scheduling Specialist is responsible for managing incoming referrals and scheduling appointments for a clinical department. Clinical departments are complex multi-specialty, multi-location medical practices serving a broad geographic area. In addition, the Call Center Specialist must also have achieved mastery in scheduling and is a subject matter expert in complex appointment scheduling functions.

Responsibilities

• Navigates multiple systems simultaneously in order to effectively schedule appointments, tests, and/or procedures according to protocols established by clinical staff and scheduling standards. Ensures patients are aware of their scheduling options and are consistently offered the first available appointment.
• Proficient in all aspects of scheduling including making, canceling and rescheduling appointments based on the scheduling guidelines. Demonstrates the ability to leverage waitlists, works recalls, and processes clinic-initiated reschedules.
• Engages patients in the scheduling process, collecting and entering relevant demographic and medical information into the electronic health record. Supports the pre-registration process by validating guarantor accounts and verifying existing insurance coverage.
• Creates new referrals and manages existing referrals in the referral work queue. Accurately updates the referral shell within the prescribed timeframes in accordance with the organizations referral guidelines.
• Demonstrates proficiency and skill in responding to multi-channel communications. Maintains acceptable call metrics including average speed of answer, average handle time, AUX ratio, and average scheduling attempts per worked hour
• Coordinates with the clinic care team. Routes referrals/calls requiring triage or an order to the physician, Advice Line Nurse, or care team as appropriate.
• Effectively communicates through written, digital and verbal channels with patients, facilities, providers and other colleagues to ensure an easy, empathetic, solution-orientated patient experience. Builds impactful relationships through a variety of communication mediums including phone, chat, email, MyChart, and EPIC in-basket messaging. Anticipates patient and provider needs and responds accordingly.

What We Require

• Education: High school diploma or equivalent required. Bachelors degree preferred. Bachelors degree accepted in lieu of minimum experience.
• Experience: Five years customer service experience in an environment that requiring multi-tasking such as a call center, physicians office, hospitality or retail/service industry or a bachelors degree. Call center experience preferred.
• Other Minimum Qualifications: A demonstrated ability to work effectively in a fast-paced team environment, manage difficult and emotional situations, remain calm under stress, display empathy and maintain positive communication is required. Must have strong keyboarding and computer skills.

Compensation

Compensation Range: $17.39 - $24.35

Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status.

Carilion is a Drug-Free Workplace.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

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