Contact Center Care Coordinator- NETX (E)

US Oncology Inc.; Dallas (TX); Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player in oncology is seeking a dedicated Contact Center Care Coordinator to join their remote team. This role is pivotal in delivering exceptional customer service and coordinating healthcare services for patients, families, and providers. You will manage inquiries, schedule appointments, and ensure a positive experience for all stakeholders. With a commitment to high-quality, evidence-based care, this organization offers a supportive work environment and a comprehensive benefits package. If you are passionate about making a difference in patient care and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Plan with Company Match

Wellness Program

Tuition Reimbursement

Employee Assistance Program

Qualifications

• Two years of experience in a call center or customer service role.
• Proficient in Microsoft Office and familiar with medical terminology.

Responsibilities

• Provide outstanding customer service and coordinate healthcare services.
• Respond to inquiries via phone, email, and chat professionally.

Skills

Customer Service

Problem-Solving

Communication Skills

Active Listening

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Electronic Medical Record (EMR) System

CRM Software

Job description

Overview

The US Oncology Network is looking for a Contact Center Care Coordinator to join our team at Texas Oncology. This full-time REMOTE position will support our NETX Region.

As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” in their fight against cancer.

Why work for us?

We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a 401-k plan that comes with a company match, a Wellness program that rewards you just for tracking your steps, and lots of other great perks such as Tuition Reimbursement and an Employee Assistance program.

What does the Contact Center Care Coordinator do?

The Contact Center Care Coordinator is responsible for providing outstanding customer service while managing and coordinating healthcare services between patients, family members, care providers, and other healthcare institutions. Their duties can include scheduling appointments and providing support, education, and guidance to patients and providers alike.

Responsibilities

KEY RESPONSIBILITIES

• Ensures a positive and exemplary experience with all patients by focusing on patient experience, satisfaction, and resolution.
• Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
• Provide accurate information about products and services to customers.
• Resolve customer complaints and concerns in a timely and effective manner.
• Document customer interactions and record details of inquiries, comments, and complaints.
• Follow up with customers, as needed, to ensure that their issues have been resolved to their satisfaction.
• Meet or exceed established service level metrics for quality and productivity.
• Stay up-to-date with product and service information and promotions.
• Work collaboratively with other team members to provide excellent customer service.
• Perform other duties as assigned by the Contact Center leadership.

Qualifications

MINIMUM REQUIREMENTS

• High school graduate or equivalent.
• Two years experience in a call center-related role.
• Proven work experience in a customer service role.
• Relevant training in call center or contact center environments.
• Previous healthcare experience and familiarity with medical terminology.
• Computer skills and proficiency in Microsoft Office.

PREFERRED REQUIREMENTS

• Proficiency in a call center or customer service setting, with knowledge of customer service principles and practices and call center telephony and technology.
• Experience with Electronic Medical Record (EMR) system.
• Excellent listening, interpersonal, and communication (verbal and written) skills, and professional, pleasant, and respectful telephone etiquette.

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to communicate effectively and clearly, both verbally and in writing, with callers, colleagues, and managers.
• Actively listen to callers to understand their needs and concerns.
• Strong problem-solving and critical thinking skills to quickly and efficiently resolve the caller’s requests and concerns.
• Ability to manage time effectively and prioritize tasks in order to meet service level metrics.
• Ability to handle multiple tasks at once, such as answering calls, responding to emails, and updating customer records.
• Knowledge of computer software and programs, such as Microsoft Office and CRM software.
• Ability to adapt to changes quickly both with the caller’s needs and preferences, as well as changes in company policies and procedures.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be offered to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be offered to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff and patients.