Consumer Care Coordinator

Catholic Charities Eastern Washington; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Free Employee Medical Insurance

Free Employee Dental Insurance

Free Employee Vision Insurance

Sick leave—8 hours per month

Vacation—min 2 weeks paid

Discounted health memberships

Retirement—3% employer contribution +

3% employer match

Free Long-Term Disability Insurance

Free Life Insurance

13 Paid Holidays

Job summary

Catholic Charities Eastern WA is seeking a Consumer Care Coordinator to support intake, referrals, and discharge for behavioral health services. You will manage front desk operations, verify insurance, and assist billing while maintaining HIPAA-compliant data handling.

You will liaise with CBHS, WISe, and Rising Strong to ensure coordinated client care. The ideal candidate has 2–3 years in a behavioral health office setting, with proficiency in EMR systems and Microsoft 365 tools, and can work

Qualifications

• Associate or Bachelor's degree in business management or related field.
• 2–3 years of work experience in behavioral health office settings.
• Experience with EMR, Excel, Word, SharePoint, Outlook, Teams and Zoom.

Responsibilities

• Provide intake, referral, placement, and discharge support for CBHS services.
• Manage front office operations: phone lines, reception, scheduling.
• Verify insurance, support billing, process invoices, and track data.
• Coordinate with program partners to ensure seamless service delivery.
• Prepare reports, handouts, and minutes; maintain confidential PHI.

Skills

Intake coordination

Billing procedures

Data reporting

HIPAA privacy awareness

Education

Associate or Bachelor's Degree in Business/Management

Tools

EMR system

Excel

Word

SharePoint

Outlook

Teams

Zoom

Job description

Job DescriptionJob Description

WE OFFER EXCELLENT BENEFITS:

• FREE Employee Medical Insurance
• FREE Employee Dental Insurance
• FREE Employee Vision Insurance
• Sick leave (8 hours of paid sick leave per month)
• Vacation (Minimum of 2 weeks paid vacation)
• Discounted health memberships
• Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
• FREE Long-Term Disability Insurance
• FREE Life Insurance
• 13 Paid Holidays

Mission of Catholic Charities

Feed the hungry, heal the hurting, welcome the stranger.

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.

Job Summary

The Consumer Care Coordinator provides essential support and service coordination for individuals seeking behavioral health services, ensuring efficient intake, referral, placement, and discharge processes. This role manages front office operations, including phone lines, visitor reception, scheduling, and calendar coordination for staff and leadership. Responsibilities also include preparing correspondence and reports, verifying insurance, supporting billing functions, processing invoices, and maintaining accurate databases and tracking systems to enhance office efficiency. Serving as a liaison between CBHS, WISe, Rising Strong and other CCEW programs, and external partners, this position requires strong organizational skills, the ability to prioritize in a fast-paced environment, and sound independent judgment. The ideal candidate is detail-oriented, demonstrates critical thinking, and maintains a calm, professional demeanor when working with individuals experiencing behavioral health conditions.

Job Duties/Responsibilities

• In accordance with intake criteria, provide compassionate, timely and efficient admission services for all individuals seeking Community Behavioral Health (CBHS) services. Provide appropriate referrals for those individuals CBHS is unable to serve.
• Oversee service requests to meet regulatory Medicaid and other insurance requirements including client enrollment, insurance authorization and billing requirements, compliance documentation, and client discharge.
• Triage all phone calls for timely resource referral, determination of eligibility, and appropriate clinical assignment to staff counselors for intake evaluation.
• Collaborate with the Rising Strong Partnership and other programs within Catholic Charities Eastern WA (CCEW) to support admission and discharge processes, including coordinating documentation and client assignments to ensure seamless service delivery across programs; ensure all required documentation meets clinical and authorization requirements while maintaining and tracking related data.
• Ability to connect with a diverse population, communicating effectively with persons experiencing mental health, substance misuse conditions.
• Knowledge of Privacy and Security laws and able to maintain Privacy and Security procedures for all persons entering and exiting the CBHS area.
• Oversee call log and track data necessary for successful program management and prepare reports. Manage some employees onboarding and offboarding documents.
• Compile, submit and track all assigned billings for all program services. Prepare case tracking status reports and statistical and management information reports as assigned.
• Refer crisis calls to appropriate CBHS clinician, or Frontier Behavioral Health Crisis Response Services, and, when appropriate, other community resources.
• Prepare all requested quarterly statistical and CQI reports; maintain all necessary database programs.
• Provide clerical and administrative support to the Program Manager and VP of Behavioral Services.
• Implement changes in agency, local, state, and federal regulations or policies and procedures, responds to all requests as per Program Manager.
• Prepare handouts, updates for staff, and take minutes at all staff meetings.
• Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and 42 CFR, Pt 2.
• Be able to integrate privacy and security requirements as they pertain to front desk duties and information sharing to ensure program and clinical integrity.
• Will regularly utilize all forms of HIPAA Compliant communication (email, text, phone, zoom, etc.) and database practices necessary for this position and as directed by supervisor on a daily basis.
• As a mandated reporter, follows all procedures outlined in agency policies and procedures to report to the proper agency when there is suspicion and/or confirmation that a child or adult has been a victim of abuse or neglect.
• Collaborate with service vendors to ensure timely payments by creating and submitting payment requests for vendors, staff, volunteers, and other related parties; resolve any issues that arise and ensure all required documentation, approvals, and logging are completed for accurate and timely processing.
• Perform as a team member to assure that productivity outcome measures are achieved.
• Other duties as assigned.
• Adhere to the tenets of Catholic Social Teaching and Catholic Doctrine.
• Performs related functions necessary to support the mission and core values of Catholic Charities.

Job Qualifications

Education/Experience:to perform this job successfully, an individual must have an Associate or Bachelor's Degree Business Management, Office Management, or other related field, and 2-3 years' work experience. Knowledge of behavioral healthcare office and billing procedures preferred. Knowledge of social and educational resources in the greater Spokane area preferred. Ability to work with an Electronic Medical Records system, create Excel and Word documents, work in SharePoint, Outlook, Teams, and Zoom.

Certificates/Licenses: to perform this job successfully, an individual must have a valid Driver's License and ability to drive for work use. Successfully pass background check applicable to position.

Physical Abilities: to perform this job successfully, an individual must be able to: