Consultant, Transition Operations

Carson Wealth; Omaha (NE); On-site; USD 53,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Parental leave

Medical insurance

Dental insurance

Vision insurance

Health savings accounts

Flexible spending accounts

Life and AD&D insurance

Short/Long-term disability

Wellbeing programs

Job summary

Carson Wealth in Omaha, NE seeks a Transition Operations Coordinator to support incoming partner offices. You’ll coordinate tasks across departments, prepare and review client paperwork, and ensure smooth onboarding during transitions.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple priorities. Travel may be required up to 50% to support partner offices and training sessions.

Qualifications

• Bachelor’s or higher in business, finance, or related field preferred.
• FINRA licenses or SIE preferred.
• Experience in financial services operations or client service is a plus.
• Knowledge of advisor office tools and systems (Salesforce, DocuSign, Orion) preferred.

Responsibilities

• Coordinate responsibilities across internal departments and manage timelines for transitioning partner offices.
• Prepare, review, and process client account documentation.
• Travel to partner offices to support operations staff and training as needed.
• Research and resolve operational issues in collaboration with custodians and internal teams.
• Create and monitor Salesforce reports to track transition progress and risks.
• Identify opportunities to improve transition processes and service quality.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Problem solving

Independent work

Education

Bachelor's degree in business administration

FINRA licenses or SIE

Tools

Salesforce

DocuSign

Orion

Microsoft Office

Job description

In an increasingly complex world where people are starving for someone they can trust, we stand for something simple: always put the client first. We do well by doing good for those we serve. It’s the ultimate measure. We believe in providing value beyond a doubt and in the notion that time will either expose you or promote you, based on your willingness to embrace change.

We serve financial advisors and investors through three entities, each headquartered in Omaha, Nebraska: Carson Wealth, Carson Coaching and Carson Partners. We provide coaching and partnership services to advisor firms – and straightforward financial advice to the investing public. We all share a common mission to be the most trusted in financial advice.

Who We Want

Support new partner offices through the transition process and serve as a primary operational contact throughout the transition period. Coordinate operational activities, prepare and review account paperwork, and track progress to ensure transition responsibilities are completed accurately and on time. Provide training and guidance on operational processes, technology, and tools used during the transition. Partner with advisors, their staff, internal departments, and custodians to identify and resolve issues. Contribute to an efficient, consistent onboarding experience through responsive service and process improvement.

What To Expect

• Transition Coordination: Serve as a primary operational contact for assigned transitioning partner offices. Coordinate responsibilities across internal departments, manage assigned tasks and timelines, and ensure appropriate follow-up and completion. Balance multiple priorities and changing requirements to support transition goals.
• Account Paperwork & Operational Support: Serve as an operational subject matter expert on paperwork, policies, and procedures during the transition period. Gather required information and prepare, review, and process documentation to open or maintain client accounts according to advisor, partner-office, and custodian requirements. Maintain working knowledge of applicable custodian products, procedures, and forms.
• Training & Technology Support: Present and support training and recurring transition meetings covering operational processes, systems, and paperwork. Provide guidance on internal and external software and tools used during the transition. Travel to partner offices as needed to support operations staff with paperwork, questions, training, and transition activities.
• Issue Resolution: Research account and operational issues in collaboration with custodians and internal departments. Identify potential issues early, troubleshoot within established guidelines, and coordinate resolution. Escalate complex issues appropriately and communicate outstanding needs to relevant stakeholders.
• Progress Tracking & Communication: Create, maintain, and monitor Salesforce reporting and other tools used to track transition progress and outstanding activities. Communicate status, key activities, risks, and unresolved items to management and stakeholders.
• Process Improvement & Service: Identify opportunities to improve transition processes, increase accuracy, and streamline operational activities. Provide responsive, professional service to partner offices, advisors, staff, and internal stakeholders. Perform other duties as assigned.
• Other Duties: Perform additional tasks, duties, and responsibilities as needed or assigned by leadership to support departmental and organizational objectives.

What You Need

• Bachelor’s degree in business administration, accounting, finance, or a related field preferred.
• FINRA securities licenses or completion of the Securities Industry Essentials (SIE) examination preferred.
• Experience in operations, client service, or a general office environment preferred, particularly within the financial services industry.
• Working knowledge of financial advisor office tools and systems, such as Salesforce, DocuSign, and Orion, preferred.
• Working knowledge of advisory custodians, including Charles Schwab and Fidelity, preferred.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, required.
• Ability to learn and effectively use new software, proprietary systems, and operational tools required.
• Strong attention to detail and commitment to accuracy in a high-volume operational environment required.
• Strong planning, organizational, time-management, and follow-through skills, including the ability to manage multiple priorities and deadlines, required.
• Strong written and verbal communication skills, including the ability to explain operational processes clearly, required.
• Strong problem-solving and critical-thinking skills, including the ability to troubleshoot issues and recognize when escalation is needed, required.
• Ability to work independently and collaborate effectively with advisors, office staff, custodians, and internal stakeholders required.
• Ability to maintain service quality and accuracy under pressure and changing requirements required.
• Strong service orientation and interest in the financial services industry required.
• Ability to travel to transitioning partner offices, potentially up to approximately 50% depending on business needs, required.

EEO Statement

In exchange for your expertise, we offer a base salary, bonus potential, 401(k) plus matching, health benefits, and a great working environment. This is your chance to play a key role in the continued success of our company. Our culture is fast-paced, collaborative, innovative, and focused on healthy living. Carson strives to promote the health and wellness of its stakeholders by maintaining a tobacco-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, protected veteran status, sexual orientation, age or any other characteristic protected by law.

The total rewards expected for this role include

• Starting annual base salary between $52,500 - 70,000.
• Variable compensation potential (Bonus and/or commissions)
• Competitive benefits including 401(k) with company contribution, PTO, Parental Leave, Medical, Dental, Vision, Health Savings Accounts, Flexible Spending Accounts, Life and AD&D Insurance, Short and Long-Term Disability, Work/Life Benefits and Holistic Wellbeing Programs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.