Constuction Administrator Assistant

Page Mechanical Group, Inc.; Cary (NC); On-site; USD 47,000 - 75,000; Full time

Job summary

A leading architecture and engineering firm is seeking an Administrative Assistant to support the Construction Administration Department. You will manage calendars, organize external meetings, and prepare reports. A Bachelor's degree in business or project management and at least 3 years of relevant experience are preferred. The salary range for this position is $47,000 to $75,000, and it offers the chance to work in a collaborative environment.

Qualifications

• 3 or more years of experience in A/E contracting, design, and construction.

Responsibilities

• Manage and maintain Practice Leader and Construction Administrators’ calendar.
• Organize logistics for external meetings, including agenda preparation.
• Track commitment and tasks across the department.
• Prepare reports, presentations, and documentation as requested.
• Assist Construction Administrators with administrative tasks as needed.

Skills

Excellent communication skills

Proactive mindset

Strong critical thinking

Effectiveness

Education

Bachelor’s Degree in business, project management, or a related subject area

Tools

Ajera

Microsoft Office Suite

ATS System

Autodesk Construction Cloud

Procore

Job description

Apogee Consulting was founded in 1999 with a core belief in meeting the practical needs of our clients. Born as an electrical design firm, we have evolved into a full-service Architecture and Engineering firm specializing in healthcare design. We are passionate about fostering a truly collaborative design process where architects, engineers, and other disciplines seamlessly work together towards shared goals. Our flat organizational structure encourages individual growth, creativity, and a sense of ownership in every project. With a presence across 38 states, we offer exciting opportunities to work on diverse and impactful projects that shape the future of healthcare.

General Job Description

This critical role involvessupporting the Construction Administration Department by performing administrative assistant duties. This role requires responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate will be a passionate and driven individual with a relentless drive to explore, thrive, and collaborate with others. They should demonstrate strong critical thinking, effectiveness, and an unwavering pursuit of excellence.

Key Duties and Responsibilities

• Manage and maintain Practice Leader and Construction Administrators’ calendar, coordinating internal and external meetings.
• Manage department contact lists, distribution lists, and communication channels.
• Organize logistics for external meetings, including agenda preparation, meeting notes, and follow-ups.
• Organize and maintain documentation across Procore, Autodesk Construction Cloud and Newforma.
• Track commitment and tasks across the department and follow up.
• Maintain department correspondence, opening, sorting, filing, and distributing mail and email appropriately.
• Prepare reports, presentations, and documentation as requested.
• Process and track expense reports and liaise with accounting on behalf of the Practice Leader.
• Assist the department in completing reports, correspondence, and documentation.
• Assist Construction Administrators with administrative tasks as needed.
• Monitor compliance with company standards for file naming, folder structures, and use of Newforma/SharePoint project platforms.

Education and Experience

• Education Requirements: Bachelor’s Degree in business, project management, or a related subject area preferred.
• Work Experience: 3 or more years of experience in A/E contracting, design, and construction.

Software Skills and Knowledge

·Computer Skills: Ajera, Microsoft Office Suite, ATS System, Autodesk Construction Cloud, Procore

Salary Range: $47,000 - $75,000

Work Environment

·This position will be in an open office work environment.

Apogee does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.

As federal contractors, U.S. citizenship is required, and background checks will be performed.

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Recruitment firms and recruiters cannot send unsolicited resumes to Apogee Consulting Group. Apogee will not pay referral compensation or recruiter fees without a signed agreement. If a recruiter or agency sends a resume or applicant without a formal agreement, Apogee has the right to pursue and hire the candidate(s) without financial commitment. Apogee Consulting Group owns unsolicited resumes, including those submitted to employees.