Construction Services Studio Coordinator

bodwe-professional-services-group-companies; Kalamazoo (MI); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Bodwé Group Companies in Kalamazoo, MI, is seeking a Studio Coordinator to support project delivery and construction administration. This role involves ensuring projects are organized and compliant throughout the construction phase.

Ideal candidates need a High School diploma, strong organizational skills, and at least two years of relevant office experience. The position offers opportunities for professional growth and values customer service orientation and teamwork.

Qualifications

• Minimum of two years of relevant office experience.
• Demonstrated ability to communicate effectively.
• Must have or be able to obtain a valid driver's license.

Responsibilities

• Coordinate construction administration documentation.
• Assist project teams with maintaining project schedules.
• Support implementation of construction safety program requirements.

Skills

Organizational skills

Technical proficiency

Problem-solving

Customer service orientation

Professional communication

Education

High School Diploma

Associate's or Bachelor's degree

Tools

Microsoft Office 365

Procore

Bluebeam Revu

Job description

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Position Summary

As a Studio Coordinator within the Construction Services Studio, you will play a critical role in supporting project delivery, construction administration, safety program initiatives, and studio operations. This position serves as a central coordination resource for Construction Administrators, Project Managers, and design-build teams, ensuring projects are organized, compliant, and efficiently executed throughout the construction phase.

The Studio Coordinator combines strong organizational skills, technical proficiency, and proactive problem-solving to support project teams, maintain critical project documentation, coordinate communication among partners, and uphold company quality standards. Success in this role requires exceptional attention to detail, adaptability, professionalism, and a commitment to delivering outstanding service to both internal and external clients.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or [e-mail].

Essential Duties and Responsibilities

Project Support

• Coordinate construction administration documentation and project correspondence.
• Assist project teams with maintaining project schedules, action item logs, and document control procedures.
• Manage client contact information and maintain project files.
• Support the business development team in maintaining project records, gathering information, and developing proposals if needed.
• Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.
• Prepare contracts using American Institute of Architects (AIA) software and consultant agreements.
• Track, organize, and file certificates of insurance, contracts, and modifications.
• Finalize project specification/project manuals using SpecsIntact, SpecLink, and MasterSpec software.
• Track and process submittals, shop drawings, and Requests for Information (RFIs).
• Assist with coordination of site visits, field reports, and construction meeting documentation.
• Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
• Support implementation and administration of construction safety program requirements.

Quality

• Work in partnership with the Director of Construction Services, Construction Administrators, Project Managers, and other team members to ensure that all project information is accurate and meets the quality requirements for assigned areas of responsibility before being communicated outside the office.
• Use software programs to prepare spreadsheets, create documents, maintain databases, and execute other applications.
• Create, compose, and review administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation to ensure company standards are being met.
• Promote accountability by helping project teams track commitments, deadlines, deliverables, and project requirements.

Commitment to Client Service

• Foster commitment to external and internal client service.
• Handle telephone, email, and personal contact with internal employees and external clients.
• Maintain professional communication with clients, consultants, contractors, and internal team members to facilitate effective project execution.
• Serve as the meeting coordinator for client, team, and office meetings, including documentation and issuance of minutes.

Qualifications and Experience

Education + Degree

• Required: High School Diploma
• Preferred: Associate's or Bachelor's degree

Required Experience, Certification, or Licensure

• Minimum of two years of relevant office experience.
• Demonstrated ability to communicate effectively, manage multiple priorities, and maintain strong organizational systems.
• Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations.
• Initiate and enjoy independent problem solving and working in the gray areas.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel.
• Must have or be able to obtain and maintain a valid driver's license.

Preferred Experience, Certification, or Licensure

• USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued. Training and certification support may be provided.
• Previous experience in an architecture, engineering, construction, or related professional service firm.

Required Technical + Professional Skills

• Microsoft Office 365 (Word, Excel, Outlook, Teams)
• Bluebeam Revu and Bluebeam Studio
• Document management and file organization systems
• Procore or similar construction management software
• Exceptional attention to detail
• Organizational and time management skills
• Professional communication
• Customer service orientation
• Collaboration and teamwork
• Initiative and follow-through
• Adaptability and resilience
• Process improvement mindset
• Confidentiality and professionalism

Preferred Technical Skills

• Deltek Cost Point
• Microsoft Project
• SharePoint
• Adobe InDesign
• SpecsIntact
• SpecLink
• MasterSpec

Working Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.

Carrying/Lifting: This role requires lifting up to 20 lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants.

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload.
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed.

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.