Construction Recordkeeper III or IV - North Tarrant Area Office

Texas Department of Transportation; Euless (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player seeks a diligent Construction Recordkeeper to manage project records and ensure compliance with state and federal regulations. This role involves preparing estimates, training others, and maintaining effective communication with contractors and inspectors. Ideal candidates will have a strong background in record-keeping and bookkeeping, along with excellent analytical and computer skills. Join a team dedicated to infrastructure improvement and contribute to impactful projects in a supportive work environment.

Qualifications

• 2-4 years of record-keeping or bookkeeping experience required.
• Valid driver's license is necessary for driving a state vehicle.

Responsibilities

• Maintain construction project records and ensure compliance with laws.
• Prepare monthly estimates and verify work completion before payment.

Skills

Record-keeping

Bookkeeping

Analytical Skills

Communication

Computer Proficiency

Education

High School Diploma or equivalent

Tools

Computers and applicable software

Job description

Construction Recordkeeper III

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to the original agreement; monitors records to verify compliance with state and federal laws; and determines payments due to contractors for work completed. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Construction Recordkeeper IV

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to the original agreement; monitors records to verify compliance with state and federal laws; determines payments due to contractors for work completed; maintains liaison with construction inspectors and contractor's staff; and trains others. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Construction Recordkeeper III

• May serve as a lead worker or project leader.
• Prepares and submits monthly and final estimates; checks calculations against work logs and estimate forms to verify work is completed before payment is made.
• Prepares and types correspondence, reports, supporting documents, and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Construction Recordkeeper IV

Above duties, as well as:

• Attends pre-construction meetings to instruct contractors' bookkeepers on record-keeping procedures.
• Maintains liaison with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Trains less experienced employees.
• May serve as a lead worker or project leader.
• Prepares and submits monthly and final estimates; checks calculations against work logs and estimate forms to verify work is completed before payment is made.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Diploma or equivalent in general education.

Experience: 2 years of record-keeping, bookkeeping, or related experience. Experience can be satisfied by full-time or prorated part-time work. Related college education or relevant technical training may be substituted on a year-for-year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license; position requires driving a state vehicle.

Construction Recordkeeper IV

Education: High School Diploma or equivalent in general education.

Experience: 4 years of record-keeping, bookkeeping, or related experience. Experience can be satisfied by full-time or prorated part-time work. Related college education or relevant technical training may be substituted on a year-for-year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license; position requires driving a state vehicle.

Competencies:

Construction Recordkeeper III

• Applicable testing methods, processes, and procedures
• Reviewing plans for accuracy and compliance with requirements
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies; drawing correct inferences; making recommendations supporting business decisions
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining safe and effective working relationships with others

Construction Recordkeeper IV

• Contract development and oversight
• Developing and implementing programs
• Writing, reviewing, and revising documents including engineering notes, specifications, standards, and procedures
• Reading and interpreting plans, schematics, blueprints, and maps
• Leading, assigning, reviewing, and monitoring the work of others
• Using computers, applicable programs, applications, and systems
• Maintaining safe and effective working relationships with others

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs and occasionally carry files or small tools
• Standing for prolonged periods
• Repetitive motions involving wrists, hands, and fingers

Conditions of Employment:

• Pre-employment drug screening required due to safety impact position
• Work on weekends and holidays as needed
• Exposure to inclement weather conditions
• Use of personal protective equipment and adherence to safety requirements