Construction Project Coordinator & Ops Support

FTI; Lebanon (IN); On-site; USD 19,000 - 28,000; Full time

Job summary

FTI is seeking an administrative professional in Lebanon, Indiana to support construction projects. The role involves handling job data in the accounting system, processing contracts and billings, and assisting staffing for projects. A background in administration with basic electrical/ construction knowledge is preferred.

The position operates 7 AM–5 PM, Monday–Friday, with potential overtime. Regular full-time employment with merit-based growth opportunities and a comprehensive benefits

Qualifications

• Associate degree or equivalent education required.
• 3–6 months of administrative experience preferred.
• High school diploma or GED; 1–2 years admin experience beneficial.

Responsibilities

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings. Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Obtains permits and other miscellaneous items.
• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees. May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch. May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.

Education

Associate Degree

High School Diploma or GED

Job description

FTI is seeking an administrative professional in Lebanon, Indiana to support construction projects. The role involves handling job data in the accounting system, processing contracts and billings, and assisting staffing for projects. A background in administration with basic electrical/ construction knowledge is preferred.

The position operates 7 AM–5 PM, Monday–Friday, with potential overtime. Regular full-time employment with merit-based growth opportunities and a comprehensive benefits