Construction Project Coordinator — Flexible Hours & Growth

Rockford; Grand Rapids (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Healthcare coverage

Paid time off

Flexible work schedules

Tuition reimbursement

Professional development

Wellness programs

Volunteer time off

Job summary

Rockford is seeking a highly organized Project Coordinator to support the planning, execution, and delivery of commercial construction projects across Michigan and the Midwest.

This role serves as the hub for communication and administration among project managers, field operations, clients, design professionals, subcontractors, and vendors, ensuring documentation flow and timely project closeout across multiple projects.

Qualifications

• 2+ years of experience in commercial construction project coordination or related role.
• Working knowledge of commercial construction processes, project lifecycles, and contract documentation.
• Experience managing construction documents (RFIs, submittals, change orders, meeting minutes, etc.).
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational skills with the ability to manage multiple projects and deadlines.

Responsibilities

• Support Project Managers and Assistant Project Managers in the administration and execution of commercial construction projects from contract award through project closeout.
• Coordinate project startup activities, including document setup, contract distribution, permit tracking, and stakeholder communications.
• Maintain project files, records, and correspondence in accordance with company standards and procedures.
• Assist in developing and maintaining project schedules, action-item logs, and milestone tracking reports.
• Facilitate communication among owners, architects, engineers, subcontractors, vendors, and internal project teams.
• Prepare meeting agendas, document meeting minutes, and distribute follow-up action items.
• Manage the routing, tracking, and distribution of project documents, including RFIs, submittals, change orders, and project correspondence.
• Monitor document turnaround times and proactively follow up to ensure timely responses.
• Maintain accurate project records within Procore and other project management systems.
• Assist Project Managers with subcontract administration and contract documentation.
• Support owner pay applications and subcontractor payment requests.
• Track project commitments, change orders, allowances, and contingency items.
• Assist with project cost reporting and financial documentation.
• Coordinate lien waivers, insurance certificates, and subcontract compliance requirements.
• Collaborate with field teams to identify and resolve project administrative issues that could impact schedule, budget, or quality.
• Coordinate material procurement tracking and delivery schedules.
• Support project closeout activities, including warranties, manuals, as-built documentation, and final turnover packages.
• Assist with warranty management and post-construction follow-up activities.

Skills

Construction project coordination

MS Office proficiency

Organizational skills

Communication skills

Education

Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or related field

Tools

Procore

Job description

Rockford is seeking a highly organized Project Coordinator to support the planning, execution, and delivery of commercial construction projects across Michigan and the Midwest.

This role serves as the hub for communication and administration among project managers, field operations, clients, design professionals, subcontractors, and vendors, ensuring documentation flow and timely project closeout across multiple projects.