Construction Project Coordinator — Docs & Compliance

The Ruhlin Company; Wadsworth, Northern (OH, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

ESOP

401(k) match

Bonus

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Tuition reimbursement

Paid vacation

Paid sick days

Job summary

The Ruhlin Company is seeking a Project Coordinator in Wadsworth, OH. This role coordinates project documentation across the company and supports the project team with control of plans, specifications, and bid documentation.

Responsibilities include organizing bids, processing POs and subcontracts, and preparing payroll and project reports. Proficiency with Bluebeam and Microsoft 365 is expected; learning additional software may be required.

Qualifications

• Minimum 3 years of related experience.
• Outstanding time management and organization skills.
• Strong customer service orientation; high energy level; team player.
• Excellent interpersonal and communication skills.
• Ability to communicate effectively, both orally and in writing.
• Team-focused mindset to build strong working relationships.

Responsibilities

• Download and organize plans, specs, and proposals for upcoming and existing projects.
• Compile and prepare a bid list, order bid bonds, organize and fill out all documents for a bid.
• Scan all quotes received and organize them accordingly.
• Create and process purchase orders, change orders, subcontractor agreements, invoices, pay estimates, and other documents.
• Prepare documents prior to and attend project meetings when necessary.
• Create Purchase Orders and Subcontracts with information from the project staff and maintain a shared tracking log for status while ensuring compliance for the project duration.
• Process pay applications on projects with backup documentation including change orders.
• Print certified payroll as needed for project staff.
• Create and edit documents as directed
• Input data into material tracking logs and related records.
• Draft correspondence for supervisor’s signature, as directed
• Receive tickets from jobsite and scan/upload to folders as needed
• Perform additional assignments as directed by the Project Controls Manager.

Skills

Time management

Organization

Customer service

Interpersonal skills

Written communication

Oral communication

Team player

Team collaboration

Tools

Bluebeam

Microsoft Office 365

Microsoft Teams

Viewpoint Vista

HCSS Heavy Job

Job description

The Ruhlin Company is seeking a Project Coordinator in Wadsworth, OH. This role coordinates project documentation across the company and supports the project team with control of plans, specifications, and bid documentation.

Responsibilities include organizing bids, processing POs and subcontracts, and preparing payroll and project reports. Proficiency with Bluebeam and Microsoft 365 is expected; learning additional software may be required.