Construction Project Coordinator

West End Capital Group; Washington (District of Columbia); Remote; USD 60,000 - 80,000; Full time

Job summary

A growing project management firm is seeking a highly organized Project Coordinator to support the VP of Construction and VP of Finance in overseeing portfolio construction operations. This full-time remote role involves project coordination, financial management, and office administration. The ideal candidate is detail-oriented, has a bachelor's degree in a related field, and at least two years of relevant experience. Competitive salary and benefits are offered.

Benefits

Medical, dental, and vision insurance

Paid time off (vacation, holidays, sick leave)

Annual discretionary bonus

Qualifications

• Two years minimum experience in administrative, office management, or project coordination roles.
• Self-motivated, proactive, dependable, with high integrity and a strong work ethic.
• Licensed Notary Public (company will assist with licensure if not currently held).

Responsibilities

• Track project milestones, meetings, timelines, and deadlines.
• Maintain records of unit renovations and coordinate bidding processes.
• Manage Accounts Payable (A/P) in an accurate manner.

Skills

Organizational skills

Project coordination

Communication skills

Microsoft Office Suite proficiency

Time management

Bilingual Spanish (Preferred)

Education

Bachelor’s degree in Construction Management, Accounting, Business Administration

Tools

Monday.com

Microsoft Teams

Job description

Overview

Remote/Hybrid Role: While we are located in the Washington DC area and are seeking candidates who are located in or willing to relocate to the Washington DC, Richmond or Tidewater VA areas, our firm is fully remote. Our team works remotely day to day and gets together occasionally for meetings and other corporate outings.

Position: West End Construction (a wholly owned subsidiary of West End Capital Group) is seeking a highly organized and proactive Project Coordinator to support the VP of Construction and VP of Finance in overseeing portfolio construction operations. This full-time remote role combines administrative, financial, and project coordination responsibilities.

Compensation:

• Salary $60,000-80,000 commensurate with experience
• Annual Discretionary Bonus $5,000-10,000 (paid quarterly)
• Benefits: Medical, dental and vision insurance, paid time off (vacation, holidays, sick leave).

Responsibilities

• Project Coordination
  • Track project milestones, meetings, timelines, and deadlines using project management tools.
  • Maintain accurate records of unit renovations, including progress, costs, and completion statuses.
  • Coordinate new project bidding process under the supervision of the VP of Construction.
  • Coordinate and track job-specific material purchases for certain trades, ensuring cost efficiency and timely delivery.
  • Provide status updates to project teams and escalate issues as needed.
  • Complete applications for permits and licenses as required.
  • Deliver exceptional service to internal and external stakeholders, including vendors, subcontractors, and clients.
  • Take on evolving responsibilities as the role grows, including support for new initiatives.
• Financial Management
  • Manage Accounts Payable (A/P) in a timely and accurate manner.
  • Review and organize invoices, expense reports, insurance documentation, and tax documents for each vendor.
  • Prepare draft financial reports, including monthly payables and job cost ledgers.
  • Compile, update, and issue Purchase Orders and Contract Agreements.
  • Assist with construction financial reporting and accounting.
• Office Administration
  • Coordinate hiring process for and administratively manage on-site project managers and site coordinators.
  • Provide office and administrative support including scheduling meetings via Microsoft Teams, drafting correspondence, and managing workloads in Monday.com.
  • Organize department files and cloud-based shared drives for easy access and accuracy.
  • Attend web conference project update meetings to provide detailed notes and create deliverable action items for each internal team member.
  • Implement standardized processes, project tracking protocols across project teams.
• General
  • Always be a proper representative and ambassador of the West End brand.
  • Proactively take on new assignments and deliver quality work product without errors.
  • Frequent, dependable communication, creativity and positive attitude are essential.
  • Liaise between the asset management, construction, finance and legal teams as needed.
  • Champion process improvement initiatives to create scalable solutions for the company’s long-term vision.

Skills and Qualifications

• Two years minimum experience in administrative, office management, or project coordination roles.
• Bachelor’s degree from an accredited college or university in Construction Management, Accounting, Business Administration, or other business-related fields.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Ability to adapt to project management software including platforms such as Monday.com.
• Exceptional verbal, written, and interpersonal communication skills.
• Strong organizational, time management, and multitasking abilities with attention to detail.
• Self-motivated, proactive, dependable, with high integrity and a strong work ethic; able to work independently and collaboratively.
• Licensed Notary Public (company will assist with licensure if not currently held).
• Familiarity with construction, property management and/or maintenance operations.
• Prior accounting experience (Preferred).
• Bilingual Spanish language skills (Preferred).
• As a young and entrepreneurial company, we are seeking like-minded individuals who are self-motivated and committed to the long-term growth of the firm.