Construction Project Coordinator

Intangible Assets, LLC; Villa Park (IL); On-site; USD 72,000 - 88,000; Full time

Job summary

Intangible Assets, LLC is seeking a Construction Project Coordinator to support project managers and field teams on commercial construction sites, ensuring on-schedule progress and accurate documentation while coordinating subcontractors using Procore.

The role covers administration, schedule tracking, field visits, safety and quality support, budget updates, and clear stakeholder communication to keep office and site teams aligned from pre-construction through closeout.

Qualifications

• Experience in commercial construction environments.
• Proficiency with Procore (RFIs, submittals, drawings, daily logs, photos, change orders).
• Strong organizational and documentation skills.
• Ability to coordinate multiple subcontractors and vendors.
• Excellent communication and follow‑up discipline.
• Familiarity with construction terminology, permitting, and jobsite workflows.
• Proficiency with Microsoft Office, OneDrive, and other project platforms.
• Ability to work onsite as needed and support field operations.

Responsibilities

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, daily logs, and progress photos.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages.
• Schedule Coordination — Track project milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access.
• Field Support — Visit job sites to gather progress photos, verify work status, support superintendents, and ensure documentation aligns with field conditions.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality‑control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change order logs, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports, distribute updates, and maintain clear communication between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, assist with DocuSign workflows, and support daily operational needs.

Skills

Commercial construction experience

Procore proficiency

Organizational and documentation

Coordinate subcontractors and vendors

Communication skills

Construction terminology & workflows

MS Office / OneDrive

Onsite work readiness

Tools

Procore

Job description

The Construction Project Coordinator supports project managers and field teams across commercial construction projects, ensuring work progresses on schedule, documentation is accurate, and communication flows smoothly. This role is central to organizing project information, coordinating subcontractors, and maintaining all project activity within Procore, from pre‑construction through closeout.

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, daily logs, and progress photos within Procore.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages. Ensure all documents are current and accessible to PMs and field teams.
• Schedule Coordination — Track project milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access. Assist with procurement of supplies, equipment, dumpsters, and site logistics.
• Field Support — Visit job sites to gather progress photos, verify work status, support superintendents, and ensure documentation aligns with field conditions.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality‑control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change order logs, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports, distribute updates, and maintain clear communication between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, assist with DocuSign workflows, and support daily operational needs.

The Construction Project Coordinator supports project managers and field teams across commercial construction projects, ensuring work progresses on schedule, documentation is accurate, and communication flows smoothly. This role is central to organizing project information, coordinating subcontractors, and maintaining all project activity within Procore, from pre‑construction through closeout.

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, daily logs, and progress photos within Procore.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages. Ensure all documents are current and accessible to PMs and field teams.
• Schedule Coordination — Track project milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access. Assist with procurement of supplies, equipment, dumpsters, and site logistics.
• Field Support — Visit job sites to gather progress photos, verify work status, support superintendents, and ensure documentation aligns with field conditions.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality‑control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change order logs, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports, distribute updates, and maintain clear communication between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, assist with DocuSign workflows, and support daily operational needs.

Required Skills & Qualifications

• Experience in commercial construction environments
• Proficiency with Procore (RFIs, submittals, drawings, daily logs, photos, change orders)
• Strong organizational and documentation skills
• Ability to coordinate multiple subcontractors and vendors
• Excellent communication and follow‑up discipline
• Familiarity with construction terminology, permitting, and jobsite workflows
• Proficiency with Microsoft Office, OneDrive, and other project platforms
• Ability to work onsite as needed and support field operations
• OSHA awareness or certification preferred

80k