Construction Project Coordinator

Better Talent; United States; Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

PTO & Holidays

Laptop provided

Cell phone reimbursement

Mileage reimbursement

Training & development

Employee recognition

Job summary

Synergy Siteworks is seeking a highly organized Construction Project Coordinator to support projects from pre-construction through closeout. You will coordinate schedules, manage documentation, support project finances, and keep communication flowing with leadership, teams, vendors, and clients.

This role is primarily remote with about one day per week travel throughout Central Florida for meetings and site visits; you’ll use Procore to manage POs, RFIs, submittals, drawings, and vendor docs

Qualifications

• 2+ years of construction administration or project coordination experience required.
• Experience using Construction Management Software.
• Proficiency with Microsoft Office.
• Experience using Google Suite.
• Strong organizational and multi-project prioritization skills.
• Excellent written and verbal communication, professional and collaborative.
• Ability to work independently in a remote environment.
• Willingness to travel approximately one day per week.
• Valid driver’s license and reliable transportation.
• Notary license or willingness to obtain electronic notary.

Responsibilities

• Create, organize, and maintain electronic project files and construction documentation.
• Prepare project correspondence, reports, meeting agendas, and minutes.
• Manage project administration in Procore, including POs, RFIs, submittals, drawings, tasks, and vendor documentation.
• Process supplier invoices and assist with project financial tracking.
• Coordinate material orders and monitor long-lead items to keep projects on schedule.
• Schedule vendors, subcontractors, inspections, and project meetings.
• Track permits, licenses, inspections, and regulatory requirements.
• Submit Notices to Owner (NTOs) and assist with compliance documentation.
• Collect subcontractor invoices and lien waivers for review.
• Assist with owner, subcontractor, and vendor contract administration.
• Coordinate closeout documentation, warranties, manuals, and deliverables.
• Help develop scalable internal processes, workflows, and checklists.
• Support marketing, vendor coordination, and networking events.
• Assist with weekly OSHA toolbox talks and safety communications.

Skills

Construction admin

Project coordination

Microsoft Office

Google Suite

Notary

Remote work

Tools

Procore

QuickBooks

Job description

Remote (United States) | Full-Time
Travel: Approximately 25% throughout Central Florida

Company Overview

Synergy Siteworks is a growing commercial site development company serving Central Florida with a fresh, client-focused approach to construction. Founded by experienced professionals with backgrounds in general contracting, construction management, real estate development, and owner representation, our team understands every stage of the development process and brings that expertise to every project we take on.

We believe successful projects are built on communication, transparency, and strong relationships. By approaching every job from an owner's perspective, we help our clients navigate complex site development challenges while delivering dependable results, proactive solutions, and an exceptional customer experience.

Joining Synergy Siteworks means becoming part of a company at an exciting stage of growth where your ideas, initiative, and contributions truly matter. You'll work alongside experienced industry leaders who are committed to continuous improvement, professional development, and building a collaborative culture where people are empowered to grow.

If you're looking for an opportunity to make a meaningful impact, help shape the future of a growing organization, and build your career with a team that values integrity, accountability, and excellence, we'd love to meet you.

Position Summary

Synergy Siteworks is entering an exciting phase of growth and is looking for a highly organized Construction Project Coordinator to become the operational backbone of our construction team. This role supports projects from pre-construction through closeout, ensuring every detail is organized, documented, and moving forward.

You'll work closely with company leadership, project teams, subcontractors, vendors, and clients to coordinate schedules, manage documentation, support project finances, and keep communication flowing across multiple active projects. This is an excellent opportunity for someone who enjoys solving problems, building efficient systems, learning new technology, and taking ownership of meaningful work.

While this position is primarily remote, you'll spend approximately one day each week traveling throughout Central Florida for project meetings, site visits, networking events, and team collaboration.

What You'll Do

• Create, organize, and maintain electronic project files and construction documentation.
• Prepare project correspondence, reports, meeting agendas, and meeting minutes.
• Manage project administration within Procore, including purchase orders, RFIs, submittals, drawings, tasks, and vendor documentation.
• Process supplier invoices and assist with project financial tracking.
• Coordinate material orders and monitor long-lead items to help keep projects on schedule.
• Schedule vendors, subcontractors, inspections, and project meetings.
• Track permits, licenses, inspections, and regulatory requirements.
• Submit Notices to Owner (NTOs) and assist with compliance documentation.
• Collect subcontractor invoices, pay applications, and lien waivers for management review.
• Assist with owner, subcontractor, and vendor contract administration.
• Coordinate project closeout documentation, warranties, manuals, and final deliverables.
• Help develop scalable internal processes, workflows, and project checklists.
• Support company marketing initiatives, vendor coordination, and networking events.
• Assist with weekly OSHA toolbox talks and safety communications.
• Contribute to a collaborative culture that reflects the company's values and commitment to exceptional client service.

Required Qualifications

• 2+ years of experience in construction administration, project coordination, or a similar role within the construction or site development industry is required.
• Experience using Construction Management Software.
• Proficiency with Microsoft Office.
• Experience using Google Suite.
• Strong organizational skills with the ability to effectively prioritize multiple projects and deadlines.
• Excellent written and verbal communication skills with a professional, collaborative approach.
• Ability to work independently and remain productive in a remote work environment.
• Strong willingness to learn new software platforms, workflows, and AI-powered productivity tools.
• Current Notary License or willingness to obtain an electronic notary certification.
• Willingness to travel throughout Central Florida approximately one day per week.
• Valid driver's license and reliable transportation.

Preferred Qualifications (nice to have but not a requirement)

• Experience with QuickBooks.
• Bilingual in Spanish.
• Experience supporting commercial site development or civil construction projects.
• Experience developing operational processes, workflows, or scalable administrative systems.
• Interest in professional networking and ongoing personal and professional development.

Compensation, Benefits & More

Compensation

• $50,000-$80,000 annually, depending on experience.
• Performance-based annual bonus opportunity after two years of successful employment.

Benefits

• Paid Time Off (PTO) and paid holidays.
• Home office setup and company-provided laptop.
• Cell phone reimbursement.
• Mileage reimbursement.
• Company-sponsored training, certifications, continuing education, and leadership development opportunities.
• Employee recognition programs.
• Opportunity to play a key role in a growing company where your contributions have a direct impact on operations and long-term success.

Schedule

• Full-time.
• Approximately 75% remote and 25% travel throughout Central Florida.
• Standard business hours with flexibility based on project needs.

Location

• Remote within the United States.
• Regular travel throughout the Central Florida region for meetings, project support, site visits, and networking events.