Construction Project Coordinator

McKinstry Company; Spokane (WA); On-site; USD 33,062 - 48,216; Full time

Benefits offered by this job

Competitive pay

401(k) with employer match and profit‑

Paid time off

Medical, dental, vision insurance

Job summary

McKinstry is seeking a Project Coordinator to join our Electrical Construction team on-site in Spokane, WA. This role coordinates startup, administration, and closeout processes, managing documentation, facilitating communication across stakeholders, and ensuring smooth project execution from start to finish.

Ideal candidates will bring strong organizational skills, construction administration experience, and a collaborative mindset to help drive operational excellence in a fast-paced

Qualifications

• High school diploma or equivalent or equivalent work experience preferred.
• Three (3) years of experience in administrative function or business environment preferred.
• Prior construction administration experience preferred.
• Intermediate knowledge of Microsoft Word, Excel, Outlook and Project required; working knowledge of SharePoint preferred.

Responsibilities

• Coordinate and complete project reports and deliverables.
• Track change orders and prepare bid packages.
• Maintain project documentation and organize network per the Project Manager's request.
• Distribute documents to internal and external parties and assist with invoicing substantiation.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Project

SharePoint

Education

High school diploma or equivalent

Tools

Administrative software

Job description

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy–related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are currently seeking a Project Coordinator to join our high-performing Electrical Construction team on-site in Spokane, WA. This role plays a critical part in supporting project success by coordinating job startup, administration, and closeout processes. As a key member of the team, you'll manage documentation, facilitate communication across stakeholders, and ensure smooth project execution from beginning to end. Ideal candidates will bring strong organizational skills, construction administration experience, and a collaborative mindset to help drive operational excellence in a fast‑paced, dynamic environment.

Key Responsibilities

Project Administration:

• Coordinate and complete project reports and deliverables.
• Track change orders.
• Prepare and distribute bid packages.
• Maintain project documentation and organize network per the Project Manager's request.
• Distribute documents to internal and external parties.
• Assist with / lead invoice substantiation process.
• Assist team with maintenance and archiving of project records.
• Assist with the creation of State specific documentation.
• Take direction to complete administrative tasks.
• Track the risk review process and maintain the necessary paperwork throughout a project.
• Organize network and hardcopy files.
• Assist with labor tracking and forecasting.

Communication:

• Attend team meetings and ensure the follow‑up of resulting action items.
• Take and publish meeting minutes as requested.
• Communicate with Purchasing and outside vendors to order and expedite material.
• Coordinate travel arrangements and expense reports.
• Facilitate informational vendor reviews.
• Manage flow of information to project management systems and stakeholders.

Qualifications

• High school diploma or equivalent—or equivalent work experience preferred.
• Three (3) years of experience in administrative function or business environment preferred.
• Prior construction administration experience preferred.
• Intermediate knowledge of Microsoft Word, Excel, Outlook and Project required; working knowledge of SharePoint preferred.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit‑sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

Pay range: $24.36 – $35.35 per hour; however, base pay offered may vary depending on job‑related knowledge, skills, and experience. This is a non‑exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug‑free workplace. Employment is contingent upon successfully passing a pre‑employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current U.S. Work Authorization, and do not require employer‑sponsored VISA support to begin or remain in this role.