Construction Project Coordinator

Hughes Marino; McHenry (MS); On-site; USD 60,000 - 75,000; Full time

Job summary

Hughes Marino in McHenry, MS is seeking a Project Coordinator to support a growing portfolio of hardware technology, advanced manufacturing, and defense technology projects. You will assist senior PMs with document control, scheduling, reporting, and day-to-day project administration, gaining exposure to high-stakes projects within a collaborative, growth-focused team.

The role emphasizes sharp organization, proactive communication, and ownership, with responsibilities spanning PMIS data,

Qualifications

• 2–4 years of experience in construction project coordination or related role.
• Experience with PMIS platforms preferred.
• Strong proficiency in Microsoft Office (Excel, Word, SharePoint).
• Exceptional organizational skills and attention to detail; able to juggle multiple active projects.

Responsibilities

• Maintain project documentation, filing structures, and document control standards across all active projects.
• Support project managers with meeting coordination, agenda preparation, and minutes distribution.
• Assist with collection, verification, and consolidation of cost and schedule data for monthly reporting cycles.
• Maintain PMIS data accuracy and flag discrepancies to the project manager.
• Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs.
• Support project closeout activities including punch list tracking and final submissions.
• Assist senior PMs with preparation of client-facing reports, presentations, and executive summaries.

Skills

Organizational skills

Communication skills

Deadline-driven

Self-directed

Education

Bachelor's degree

Tools

PMIS platforms

Microsoft Office

SharePoint

Excel

Word

Job description

About Hughes Marino

Hughes Marino is a nationally recognized, award-winning corporate real estate advisory firm specializing in representing occupiers, never landlords. Our Program, Project & Construction Management practice serves as owner's representative and third-party PM for some of the most dynamic companies in the country, guiding clients through complex projects with independent, conflict-free expertise.

We are currently seeking a Project Coordinator to join our team in McHenry, Mississippi, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

The Role

As Project Coordinator, you will be the operational core the project team relies on to keep everything moving. You will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic and technically demanding portfolio. This is a role where sharp organization, proactive communication, and a strong sense of ownership make a real difference. You will gain direct exposure to complex, high-stakes projects and grow alongside a high-performing team.

What You'll Own

• Maintain project documentation, filing structures, and document control standards across all active projects
• Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution
• Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles
• Maintain PMIS data accuracy and flag discrepancies to the project manager
• Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs
• Support project closeout activities including punch list tracking, document assembly, and final submissions
• Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries

What We're Looking For

• 2-4 years of experience in construction project coordination, project administration, or a related role
• Experience with PMIS platforms preferred
• Strong Microsoft Office proficiency including Excel, Word, and SharePoint
• Exceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball
• Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors
• Self-directed, proactive, and deadline-driven in a fast-moving environment
• Local candidates only: McHenry, MS and surrounding Mississippi Gulf Coast area

Compensation & Details

• Competitive base salary commensurate with experience ranging from $60,000 to $75,000
• Competitive benefits package and long-term career growth within Hughes Marino
• Primarily project site based in the McHenry, MS area, with remote administrative work as needed
• Periodic travel to project sites as required
• Bachelor's degree preferred; equivalent experience in construction administration considered

Hughes Marino is an equal opportunity employer.