Construction Project Administrator-TJ Dyer Lexington, KY

Grote Enterprises/CINFAB/TJ Dyer/Commercial HVAC; Lexington (KY); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a Project Administrator to join their dynamic team in Lexington. This role is pivotal in supporting project management efforts by handling documentation, job cost accounting, and scheduling. The ideal candidate will be detail-oriented with strong communication skills, ready to tackle various tasks while ensuring smooth project operations. With a commitment to excellence, this company offers opportunities for growth and a supportive work environment. If you're eager to contribute to high-quality mechanical and plumbing projects, this is the perfect opportunity to make your mark in the industry.

Benefits

Health care

Life insurance

Long-term disability

401k plan

Optional dental

Optional vision

Short-term disability

Qualifications

• Must have effective communication skills both written and verbal.
• Good organizational skills and detail-oriented required.
• Experience in construction projects is a plus.

Responsibilities

• Assist project manager with documentation, job cost accounting, and scheduling.
• Train field foreman and maintain accurate logs of submittals.
• Interact with customers to maintain business relationships.

Skills

Effective communication skills

Organizational skills

Detail-oriented

Ability to maintain confidential information

Strong work ethic

Independent work

Education

Experience in Construction projects

Tools

Word

Excel

Outlook

Computerease

Job description

The Thomas J. Dyer Company is looking for a Project Administrator in Lexington, KY. We are a full-service mechanical and plumbing company that has performed high-quality installation, process & industrial piping and fabrication for a variety of facilities throughout the U.S. since 1908. Our highly skilled team is committed to providing our customers the premier level of service, expertise and professionalism in the markets we serve.

We offer a competitive compensation package with benefits including health care, life insurance, long term disability, 401k plan and optional dental, vision and short-term disability. Income will be commensurate with qualifications and level of experience. Opportunities for growth and career advancement are available within our team.

Summary:

The Project Administrator will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. To be successful, you should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.

Essential Functions:

1. Lead by Example:
   • Train field foreman to enter payroll and PO's into Computerease.
   • Create CO budgets.
   • Enter owner change orders in Computerease.
   • Assist AP with PO issues, PM issues, credits, etc.
   • Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.
   • Attend Job/Project Meetings.
2. Build Lifelong Partnerships:
   • Assist PM's and Field Foreman with submittals.
   • Coordinate submittals and keep accurate logs.
   • Distribute approved submittals to PM, Foreman, vendors, etc.
   • Coordinate operation and maintenance manuals for approval by owner.
   • Write POs with PM's direction. Update POs as needed.
   • Close PO's and remove committed cost from Computerease at PM's request.
   • Obtain local licensing and permits.
   • Obtain welder certifications.
   • Write change orders to subs.
   • Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.
   • Interact with Customers to ensure we are communicating and maintaining the business relationship.
3. Act with Integrity:
   • Ensure change orders are mailed and executed.
   • Make sure pricing on vendor invoices matches quotes that were given.
   • Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.
   • Track tools and equipment and ensure proper MCA rates for billing purposes.
4. Put People First:
   • Assist field foreman in ordering material and supplies.
   • Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service.
   • Assist with jobsite set up including but not limited to copiers, office furniture, supplies.
   • Maintain on-site job trailer, order supplies, materials as needed.
   • Maintain job folders with updated drawings/specs as needed.
   • Train new employees.
   • Maintain and work on multiple jobs at once.
5. Challenge the Ordinary:
   • Assist the field foreman or PM in developing the SOV.
   • Maintain records and receipts for petty cash purchases.
   • Assist in Cost Plus Billing and Reconciliations.
   • Travel to jobsites.

Education and/or Work Experience Requirements:

• Must have effective communication skills both written and verbal.
• Have good organizational skills.
• Be detail-oriented.
• Ability to work with and maintain confidential information.
• Working knowledge of Word, Excel, and Outlook.
• Strong work ethic and able to work independently.
• Experience in Construction projects a plus.

Physical Demands:

Occasional lifting of boxes, office supplies, materials. Minimal physical demands.

Work Environment:

Office and/or Construction Job Site.

Employment is based on successfully passing a background and drug test.

Equal Opportunity Employer.