Construction Project Administrative Assistant

AECOM Hunt; Chicago (IL); On-site; USD 40,000 - 69,000; Full time

Job summary

AECOM/Hunt is seeking an experienced Project Administrative Assistant to support construction activities at Chicago's ORD airport. The role requires preparing correspondence, forms, spreadsheets, scheduling meetings, arranging travel, and maintaining office supplies, using Word, Excel, PowerPoint, and Outlook.

You will work on-site, require strong organizational and communication skills, and have the ability to manage multiple schedules for leadership teams.

Qualifications

• HSD/GED with 6 years of administrative experience or equivalent.
• College degree or coursework preferred; construction admin experience a plus.
• Experience supporting large complex project teams.
• Strong organizational and time management skills.
• Proficiency with Word, Excel, Outlook, and PowerPoint.

Responsibilities

• prepares or proofs correspondence
• forms
• spreadsheets or documents
• schedules meetings
• makes travel arrangements
• maintains inventory of office supplies
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

Skills

Organizational skills

Communication

Time management

MS Office

Construction site experience

Education

HSD/GED with 6 years experience

College degree preferred

Tools

Microsoft Office Suite

Job description

• schedules meetings

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM/Hunt has an immediate opportunity for an experienced Project Administrative Assistant to support our ongoing construction at Chicago's ORD airport.

• Work includes some of or all of the following:
• prepares or proofs correspondence
• forms
• spreadsheets or documents
• schedules meetings
• makes travel arrangements
• maintains inventory of office supplies.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Relies on experience and judgment to plan and accomplish more complicated goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

Qualifications

Minimum Requirement:

• HSD/GED and 6 years of administrative experience or demonstrated equivalency of experience and/or education.

Preferred Requirements:

• College degree or completion of college courses is preferred.
• Advanced education in the field of Business or similar curriculum.
• Experience working in the field of construction as an administrative assistant.
• Experience supporting large complex project teams.
• Strong organizational, communication and time management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, etc).
• Ability to work independently.
• Construction site experience.
• Prior experience in managing multiple schedules for leadership teams.
• Experience organizing/storing/managing large amounts of data.
• Office experience and the ability to maintain a highly professional demeanor.

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future.
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• Candidate will work on-site at O'Hare airport, parking is available.
• In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting. Should this be required it will be done after you have commenced employment, and your participation in that process and a pass rating by the client are both conditions of your continued employment by AECOM.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The range for this position is $28.7 to $50.2.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.