Construction Program Specialist

ALO; Beverly Hills (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

ALO’s Construction Program Specialist coordinates store development projects from planning through opening, aligning timelines, documentation, and communications across construction, store design, and real estate. You manage master schedules, dashboards, and platform admin while collaborating with landlords and partners to streamline workflows.

Role emphasizes platform proficiency (Procore, Smartsheet, MS Office), meticulous organization, and proactive problem solving in a fast-paced environment.

Qualifications

• 2–4 years of experience in construction, store development, design coordination, or a related field.
• Bachelor’s degree preferred.
• Proficiency with Procore, Smartsheet, and Microsoft Office.
• Strong organizational and communication skills with acute attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborative, proactive, solution-oriented mindset.

Responsibilities

• Coordinate and track all project milestones, deliverables, and dependencies within the master project schedule.
• Launch new projects internally upon Real Estate Committee approval and ensure documentation and communication protocols.
• Communicate milestone deadlines and critical path updates to stakeholders across departments.
• Identify schedule risks and collaborate with teams to develop solutions.
• Coordinate project kickoffs, status updates, and cross-functional meetings; document notes and actions.
• Serve as primary administrator for Store Development platforms (Procore, Smartsheet, shared databases).
• Manage system setup, user permissions, and access for stakeholders.
• Maintain standardized folder structures and file management policies.
• Partner with IT to streamline workflows and improve reporting accuracy.
• Develop dashboards, reports, and templates to improve visibility and accountability.
• Train team members and vendors on platform use and best practices.
• Facilitate cross-functional collaboration across Real Estate, Store Design, Construction, Finance, Facilities, and Operations.

Skills

Organizational skills

Communication skills

Time management

Collaboration

Education

Bachelor’s degree preferred

Tools

Procore

Smartsheet

Microsoft Office

Job description

WHY JOIN ALO?

Mindful movement. It’s at the core of why we do what we do at ALO—it’s our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives and their communities better. That’s the real meaning of studio-to-street: taking the consciousness from practice on the mat and putting it into practice in life.

OVERVIEW

The Construction Program Specialist supports the successful execution of ALO’s Store Development projects by coordinating timelines, documentation, and communications across Construction, Store Design, and Real Estate. This role ensures alignment and efficiency throughout the project lifecycle—from site approval through store opening—by managing key systems, maintaining schedules, and fostering collaboration across all functional partners.

RESPONSIBILITIES

Project Coordination & Scheduling

• Coordinate and track all project milestones, deliverables, and dependencies within the master project schedule (Smartsheet or similar)
• Launch new projects internally upon Real Estate Committee approval, ensuring all required documentation and communication protocols are in place.
• Communicate milestone deadlines and critical path updates to stakeholders across departments.
• Identify potential schedule risks and collaborate with internal teams to develop solutions.
• Coordinate project kickoffs, status updates, and cross-functional meetings; document and distribute meeting notes and action items.

Platform & System Administration

• Serve as primary administrator for Store Development platforms, including Procore, Smartsheet, and shared project databases.
• Manage system setup, project creation, user permissions, and access for internal and external stakeholders.
• Maintain standardized folder structures and ensure ongoing compliance with file management policies.
• Partner with IT and project teams to streamline workflows, integrate data between platforms, and improve reporting accuracy.
• Support ongoing development of dashboards, reports, and templates to enhance visibility and accountability across programs.
• Train and support team members and vendors on platform use and best practices.

Cross-Functional Collaboration

• Facilitate effective communication and coordination across Real Estate, Store Design, Construction, Finance, Facilities, and Operations teams.
• Partner with cross-program leads to align timelines, deliverables, and project dependencies across multiple initiatives (e.g., remodels, pop-ups, relocations).
• Act as a liaison between landlords, vendors, and internal partners to ensure smoothhandoffs and clear documentation flow.
• Support the integration of sustainability, technology, and brand standards into all project processes.

Administrative & Operational Support

• Obtain, track, and file critical documents from Real Estate, landlords, and consultants.
• Coordinate utility setups and partner with Accounts Payable to ensure timely account activation and billing accuracy.
• Support vendor onboarding, purchase order tracking, and contract management as needed.
• Maintain confidentiality and professionalism while handling sensitive company and project information.

QUALIFICATIONS

• 2–4 years of experience in construction, store development, design coordination, or a related field.
• Bachelor’s degree preferred.
• Proficiency with Procore, Smartsheet, and Microsoft Office (Word, Excel, Project).
• Strong organizational and communication skills, with acute attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Collaborative mindset with a proactive, professional, and solution-oriented approach.

The base salary range for this position is $75,000 - $85,000 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.

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