Construction Procurement Manager

Iconcareers; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

ICON is seeking a Construction Procurement Manager to join its Austin-based Construction Operations team. You will translate RFP buyout decisions into subcontracts and purchase orders, manage vendor compliance, and align procurement with budgets and schedules.

The role requires hands-on procurement experience in construction, familiarity with COIs, W-9s, lien waivers, and collaboration with project managers, estimators, and accounts payable to maintain cost control across multiple active

Qualifications

• 4+ years in construction procurement, subcontract administration, or contract mgmt within general contracting or design‑build.
• Bachelor’s degree in Construction Management, Business Admin, Supply Chain, or related field — or equivalent experience.
• Knowledge of subcontract structures, construction scopes, cost drivers, and procurement timing.
• Ability to negotiate, draft, and administer subcontracts for concurrent, schedule-driven projects.
• Experience with Procore or similar PM/procurement platforms.
• Proficiency in MS Office; data-driven procurement tracking in Excel/Smartsheet.

Responsibilities

• Prepare, issue, and execute subcontracts and purchase orders following RFP buyout decisions, ensuring alignment with scope, budget, and schedule.
• Translate scopes of work into complete subcontract agreements, with flow-down terms, insurance, safety, indemnification and risk clauses.
• Maintain and verify vendor compliance docs—COIs, W-9s, lien waivers, bonding, licenses and qualifications.
• Coordinate with Project Managers, Construction Managers, and Estimators to confirm subcontract values align with budgets and buyout targets.
• Maintain procurement logs, buyout trackers, and material delivery schedules; flag scope gaps or delivery risks.
• Partner with Accounts Payable to ensure timely processing of invoices aligned with agreements and SVs.
• Draft and issue subcontract change orders; maintain change logs for affected agreements.
• Coordinate procurement of long‑lead materials and specialty components to align with construction timeline.
• Monitor market conditions and vendor availability to inform future buyouts and estimating.

Skills

Procurement

Subcontracts

Vendor management

Negotation

MS Office

Education

Construction Mgmt degree

Tools

Procore

Excel

Smartsheet

Job description

As the world's leading large-scale 3D printing construction company, ICON is changing the construction industry as we know it. ICON delivers projects across residential, commercial, and institutional projects faster, more precisely, and at a lower cost. Operating as a fully integrated Design-Build organization, ICON manages all aspects of project delivery from concept design through project turnover.

ICON is seeking a Construction Procurement Manager to join its Construction Operations team in Austin, TX. This role sits at the center of ICON's post-award project execution engine: translating approved RFP buyout decisions into executed subcontracts, purchase orders, and compliant vendor agreements that keep projects on schedule and on budget. The ideal candidate brings hands‑on construction procurement experience, a detail-oriented approach to contract administration, and the organizational discipline to manage multiple active projects simultaneously across ICON's growing national portfolio.

Success in this role requires a working knowledge of subcontract structures, insurance and lien requirements, invoice processing workflows, and trade partner management — all applied within a fast-paced, technology-driven construction environment unlike any other in the industry.

RESPONSIBILITIES:

• Prepare, issue, and execute subcontracts and purchase orders following RFP buyout decisions, ensuring full alignment with project scope, approved budget, and schedule requirements.
• Translate coordinated scopes of work into complete subcontract agreements, incorporating appropriate flow‑down terms, insurance requirements, safety provisions, indemnification language, and risk‑management clauses.
• Maintain and verify all vendor compliance documentation — including COIs, W-9s, executed lien waivers, bonding requirements, licenses, and qualification records — for all active subcontractors and suppliers.
• Coordinate with Project Managers, Construction Managers, and Estimators to confirm subcontract values align with approved budgets, buyout targets, and RFP-level scope assumptions before execution.
• Maintain procurement logs, buyout trackers, and material delivery schedules; proactively flag scope gaps, compliance issues, or delivery risks to the project team.
• Partner with Accounts Payable to ensure timely and accurate processing of subcontractor and supplier invoices; verify alignment with executed agreements, approved schedules of values, and project cost codes.
• Support financial controls by maintaining up-to-date committed cost records, forecasting procurement exposure, and reporting budget variances to project management and accounting.
• Draft and issue subcontract change orders in accordance with ICON's change management process; maintain change log documentation for all affected agreements.
• Coordinate procurement of long‑lead materials and specialty components, managing lead times and delivery schedules in alignment with the project construction timeline.
• Monitor market conditions, regional vendor availability, and pricing trends to support active project buyouts and inform estimating on future opportunities.
• Identify, prequalify, and build working relationships with trade partners capable of supporting ICON's high‑velocity, design‑build construction model with a focus on quality, reliability, and capacity.
• Support continuous improvement of procurement workflows, contract templates, compliance checklists, and approval processes across the BuildOps organization.

MINIMUM QUALIFICATIONS:

• 4+ years of construction procurement, subcontract administration, or contract management experience within a general contracting or design‑build organization.
• Bachelor's degree in Construction Management, Business Administration, Supply Chain, or related field — or equivalent professional experience.
• Working knowledge of subcontract structures, construction scopes, cost drivers, and sequencing as they relate to procurement timing and vendor engagement.
• Demonstrated ability to negotiate, draft, and administer subcontracts and purchase orders for concurrent, schedule-driven construction projects.
• Experience with Procore or comparable construction project management and procurement platforms.
• Proficiency in Microsoft Office Suite; comfort with data-driven procurement tracking in Excel, Smartsheet, or similar tools.
• Strong command of compliance documentation requirements: COIs, lien waivers, W-9s, vendor qualification records, and insurance verification.
• Ability to read and interpret construction drawings, specifications, scopes of work, and contract documents.
• Excellent written and verbal communication skills with high attention to detail and strong organizational discipline.
• Familiarity with residential, multifamily, or mixed-use commercial construction project delivery.

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination‑free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

As part of our compliance with these obligations, the Company invites you to voluntarily self‑identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

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