Construction Procurement Coordinator

Onni Group of Companies; Seattle (WA); On-site; USD 39,000 - 41,000; Full time

Job summary

Onni is seeking a Procurement Coordinator to support day-to-day purchasing and vendor management across construction projects. This role emphasizes execution to ensure materials, equipment, and subcontracted services arrive on time to support project schedules.

You will work with suppliers, project teams, and site staff to maintain procurement records, drive on-time delivery, and optimize processes using Excel-based reporting and PO management.

Qualifications

• 1–2 years in supply chain, procurement, or construction purchasing.
• Ability to work onsite in Seattle.
• Proficient with Excel; knowledge of construction materials a plus.
• Self-starter who can work independently and with a team.
• Strong interpersonal and written/oral communication skills.
• Familiarity with construction terminology and project schedules preferred.

Responsibilities

• Plan and execute vendor processes to achieve 100% on-time delivery of materials and equipment.
• Send monthly follow-up lists to vendors to review status and outstanding deliveries.
• Expedite shortages and urgent requests to avoid project delays.
• Analyze data on vendor performance, material pricing, and delivery timelines using Excel.
• Manage the PO process and vendor acknowledgments for materials, equipment, and services.
• Coordinate with project managers and site Superintendents to align needs with schedules.
• Support procurement across active sites and coordinate with the buying team.
• Maintain procurement records and vendor documentation.
• Perform other duties as assigned.

Skills

Communication

Teamwork

Problem solving

Time management

Tools

Excel

Job description

Job Description

The Procurement Coordinator supports the day-to-day purchasing and vendor management functions across our construction projects. This is a highly tactical, execution-focused role responsible for keeping materials, equipment, and subcontracted services moving smoothly and arriving on time to support project schedules. The coordinator works closely with suppliers, vendors, and project teams to champion ideas and drive the smooth, on-time operation of procurement activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Plan and execute initiatives to support vendor and supplier processes on a daily basis, with the goal of 100% on-time delivery of construction materials and equipment to job sites.

• Send monthly follow-up lists to vendors and suppliers to request status updates and review outstanding deliveries.

• Expedite shortage items, past-due materials and equipment, and urgent parts requests to help avoid project delays.

• Perform data analysis and reporting on vendor performance, material pricing, and delivery timelines using Microsoft Excel.

• Manage the purchase order (PO) process and vendor acknowledgments for construction materials, equipment, and subcontracted services.

• Coordinate with project managers and site superintendents to confirm material and equipment needs align with project schedules.

• Support procurement operations across active construction project sites and coordinate with the broader purchasing team as needed.

• Maintain accurate procurement records and vendor documentation.

• Perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• One to two years of experience in supply chain, procurement, or construction purchasing

• Ability to work onsite in Seattle.

• Comfortable working within Excel workbooks; familiarity with construction materials and equipment a plus.

• Self-starter who can work independently and as part of a team.

• Strong interpersonal and communication skills, both written and oral.

• Ability to solve problems and recommend solutions.

• Strong organizational, multi-tasking, and time-management skills.

• Familiarity with construction terminology, materials, and project schedules preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here represent those an employee may encounter while performing the essential functions of this position. The company complies with all applicable federal, state, and local laws, including the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA), and will provide reasonable accommodations to qualified individuals with disabilities.

Employees in this role must be able to:

• Communicate effectively, both verbally and in writing.

• Frequently sit for extended periods; occasionally stand, walk, reach, handle objects, climb, balance, stoop, kneel, crouch, or crawl.

• Frequently lift and/or move up to 30 lbs , with occasional heavier lifting as needed. If a task requires lifting beyond the recommended weight limit, employees will receive appropriate assistance, equipment, or team lifting support in compliance with Cal/OSHA safety regulations.

This position may involve exposure to moving mechanical parts, airborne particles, chemicals, electrical hazards, and other workplace risks. The company provides all necessary personal protective equipment (PPE) in accordance with OSHA regulations. Noise levels are generally moderate but may require hearing protection in certain situations.

Salary Range

$28-$30/hr

About The Company

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.