Construction Payroll Coordinator

Traylor Bros., Inc.; Neenah (WI); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical benefits

401K Plan with employer match

Paid holidays

PTO

Job summary

Ballard Marine Construction is seeking a Construction Payroll Coordinator to join our team. The first year focuses on construction payroll administration and workforce data management across active projects, ensuring timely field time entry, payroll support, and prevailing wage administration with strong attention to detail.

You will collaborate with field teams, Payroll, Project Controls, and Project Management to validate workforce data, reconcile payroll information, and ensure labor costs

Qualifications

• 2+ years of payroll, timekeeping, workforce administration, or related administrative experience.
• Experience processing employee timekeeping and payroll.
• Union and non-union payroll experience.
• Prevailing Wage / Davis-Bacon experience.
• Exceptional attention to detail with high-volume data entry.
• Strong Microsoft Office skills, including Excel.

Responsibilities

• Entering and maintaining accurate field employee time records.
• Processing high-volume payroll-related data.
• Supporting weekly payroll activities for union and non-union craft employees.
• Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements.
• Reviewing weekly payroll edit listings and control reports for accuracy.
• Reconciling payroll and workforce data.
• Entering and maintaining equipment job cost information.
• Maintaining project payroll documentation and supporting year-end audits.
• Managing the Daily inbox and responding to payroll-related requests.
• Project setup and maintenance; Davis-Bacon/Prevailing Wage project setup.

Skills

Organizational skills

Time management

Attention to detail

Data entry

Excel

Communication skills

Education

High School diploma or equivalent

Driver’s License

Tools

Microsoft Office

Job description

Why Join Ballard Marine Construction

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with like-minded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Our projects are built in some of the most challenging marine environments in North America from busy ports and working waterfronts to critical infrastructure that keeps communities moving and industries operating. But project success isn't driven by the field alone. Behind every successful project is a team of operations professionals ensuring the right information, processes, and support are in place to keep work moving forward. If you're someone who thrives on organization, accuracy, accountability, and being the person others rely on to get the details right, this opportunity was built for you!

Job Summary

The first year in this role is dedicated primarily to construction payroll administration and workforce data management. As the Construction Payroll Coordinator, you will play a critical role in ensuring union and non-union craft employees are paid accurately through timely field time entry, payroll support, prevailing wage administration, and labor data management across active construction projects. Working closely with field teams, Payroll, Project Controls, and Project Management, you will validate workforce data, reconcile payroll information, support labor compliance requirements, and ensure labor costs are accurately captured to support project success. This position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume payroll and workforce data in a fast-paced construction environment.

As you develop within the role and build a strong understanding of our projects and operations, you'll have the opportunity to expand into broader project operations responsibilities and continue growing your career with Ballard Marine Construction.

Ideal Candidate

Core Attributes:

• Grit and Resiliency – We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.
• Comradery and Inspirational – We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.
• Driven and Competitive – We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.
• Trustworthy and Respectful – We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.
• Ownership and Accountability – When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education

• High School diploma or equivalent
• Driver’s License

Experience (Required)

• 2+ years of payroll, timekeeping, workforce administration, or related administrative experience
• Experience processing employee timekeeping and payroll
• Union and non-union payroll experience
• Prevailing Wage / Davis-Bacon experience
• Exceptional attention to detail with high-volume data entry
• Strong Microsoft Office skills, including Excel

Skills

• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Self-motivated with the ability to work independently
• Ability to build strong working relationships with field personnel and project teams
• High level of accuracy and accountability
• Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities

During your first year, your primary focus will be becoming the subject matter expert for construction payroll and workforce administration by:

• Entering and maintaining accurate field employee time records
• Processing high-volume payroll-related data
• Supporting weekly payroll activities for union and non-union craft employees
• Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements
• Reviewing weekly payroll edit listings and control reports for accuracy
• Reconciling payroll and workforce data
• Entering and maintaining equipment job cost information
• Maintaining project payroll documentation and supporting year-end audits
• Managing the Daily inbox and responding to payroll-related requests

After establishing a strong foundation in payroll and workforce administration, responsibilities will expand into broader Project Operations support, including:

• Project setup and maintenance
• Davis-Bacon/Prevailing Wage project setup
• Purchase Order entry and tracking
• Contract, subcontract, and budget change orders
• Subcontract setup and documentation
• Workflow routing and coding
• Project billing support
• Accounts receivable support
• Field reporting and forecasting
• Vendor and subcontractor onboarding
• Project documentation management
• Labor compliance support
• General project administrative support

Physical Demands and Working Environment

• General office environment
• Prolonged period sitting at a desk and working on a computer
• Must be able to lift 20 pounds at a time

Benefits

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

Salary Range

• $22 - $28/hr
• Pay is commensurate with experience and qualifications.

EEO Statement

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.