Construction Payroll Assistant

Ballard Marine Construction; Neenah (WI); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Ballard Marine Construction is seeking a Construction Payroll Assistant to manage field time entry, payroll support, and prevailing wage administration for both union and non-union crews. The role emphasizes accuracy, organization, and timely processing across active projects.

Initial focus is payroll and workforce data, with opportunities to grow into broader project operations. This position requires strong Excel skills and a meticulous approach to data management.

Competenze

• 2+ years of payroll or workforce administration experience.
• Experience processing employee timekeeping and payroll.
• Union and non-union payroll experience is a plus.
• Prevailing Wage/Davis-Bacon knowledge helpful.
• Strong attention to detail with high-volume data entry.
• Proficiency with Excel and MS Office.

Mansioni

• Enter and maintain accurate field employee time records.
• Process high-volume payroll-related data for union and non-union staff.
• Support weekly payroll activities and wage administration.
• Review labor classifications and wage requirements for compliance.
• Reconcile payroll and workforce data across projects.
• Maintain payroll documentation and assist year-end audits.
• Respond to payroll-related requests and manage the daily inbox.
• Support broader project operations as needed.

Conoscenze

Payroll

Timekeeping

Data entry

Microsoft Excel

Communication

Attention to detail

Formazione

High School

Driver's License

Strumenti

Microsoft Office

Descrizione del lavoro

Ballard Marine Construction

Construction Payroll Assistant

1862-356

WHY JOIN BALLARD MARINE CONSTRUCTION?

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with like-minded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Our projects are built in some of the most challenging marine environments in North America from busy ports and working waterfronts to critical infrastructure that keeps communities moving and industries operating. But project success isn't driven by the field alone. Behind every successful project is a team of operations professionals ensuring the right information, processes, and support are in place to keep work moving forward. If you're someone who thrives on organization, accuracy, accountability, and being the person others rely on to get the details right, this opportunity was built for you!

Job Summary:

The first year in this role is dedicated primarily to construction payroll administration and workforce data management.

As the Construction Payroll Coordinator, you will play a critical role in ensuring union and non-union craft employees are paid accurately through timely field time entry, payroll support, prevailing wage administration, and labor data management across active construction projects. Working closely with field teams, Payroll, Project Controls, and Project Management, you will validate workforce data, reconcile payroll information, support labor compliance requirements, and ensure labor costs are accurately captured to support project success. This position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume payroll and workforce data in a fast-paced construction environment.

As you develop within the role and build a strong understanding of our projects and operations, you'll have the opportunity to expand into broader project operations responsibilities and continue growing your career with Ballard Marine Construction.

Ideal Candidate:

Core Attributes:

• Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.
• Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.
• Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.
• Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.
• Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education:

• High School diploma or equivalent
• Driver’s License

Experience (Required):

• 2+ years of payroll, timekeeping, workforce administration, or related administrative experience
• Experience processing employee timekeeping and payroll
• Union and non-union payroll experience
• Prevailing Wage / Davis-Bacon experience
• Exceptional attention to detail with high-volume data entry
• Strong Microsoft Office skills, including Excel

Skills:

• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Self-motivated with the ability to work independently
• Ability to build strong working relationships with field personnel and project teams
• High level of accuracy and accountability
• Self-motivated with the ability to work independently and as part of a team
• Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities:

During your first year, your primary focus will be becoming the subject matter expert for construction payroll and workforce administration by:

• Entering and maintaining accurate field employee time records
• Processing high-volume payroll-related data
• Supporting weekly payroll activities for union and non-union craft employees
• Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements
• Reviewing weekly payroll edit listings and control reports for accuracy
• Reconciling payroll and workforce data
• Entering and maintaining equipment job cost information
• Maintaining project payroll documentation and supporting year-end audits
• Managing the Daily inbox and responding to payroll-related requests

After establishing a strong foundation in payroll and workforce administration, responsibilities will expand into broader Project Operations support, including:

• Project setup and maintenance
• Davis-Bacon/Prevailing Wage project setup
• Purchase Order entry and tracking
• Contract, subcontract, and budget change orders
• Subcontract setup and documentation
• Workflow routing and coding
• Project billing supportAccounts receivable support
• Field reporting and forecasting
• Vendor and subcontractor