Construction Office Manager - Halethorpe, MD

Nations Roof; Arbutus (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Professional growth opportunities

Job summary

Nations Roof is seeking an Office Manager to support construction office operations in Halethorpe, MD. This in-office role includes coordinating payroll, HR administration, permitting, and financial processes to keep projects on track and compliant.

You will work closely with project managers, operations, and HR, handling documentation and office policies while ensuring efficient day-to-day activities and accurate record-keeping.

Qualifications

• 3–5 years of experience in construction office administration or project coordination.
• Strong understanding of permitting and documentation in construction.
• Proficiency with Microsoft Office and accounting/project management software.
• Excellent organizational, multitasking, and communication skills.

Responsibilities

• Schedule meetings, coordinate daily office operations.
• Partner with HR to update policies and employee records.
• Manage personnel files and healthcare/401(k) enrollment notifications.
• Track attendance, sick leave, and vacation time; process payroll.
• Serve as primary contact for office management and employee issues.
• Participate in candidate screening, interviewing, and onboarding.
• Handle new hire orientations and related tasks.
• Assist with project setup, budgets, and change orders.
• Process invoices, AP/AR, and monthly billing; manage vendor statements.

Skills

Administrative skills

Organization

Communication

Multitasking

Independent working

Tools

Microsoft Office

Viewpoint

Sage

Foundation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Halethorpe, MD, US

Salary Range: $70,000.00 To $90,000.00 Annually

This is an in office role - Monday to Friday - 8 am to 5 pm

Why Nations Roof?

At Nations Roof, we’re more than a roofing contractor — we’re a national partner with local expertise, serving clients in all 50 states. We deliver full-lifecycle roofing solutions including repairs, replacements, maintenance, and emergency response. Our certified crews, 24/7/365 National Service Center, and industry-leading EMR of 0.48 set us apart.

As we continue to grow, we are seeking a Office Manager to support and strengthen our operational foundation. This role is key to maintaining efficiency, accuracy, and compliance across our construction and administrative functions — ensuring that our teams have the support they need to deliver exceptional results to our clients.

The Opportunity

As the Office Manager, you’ll play an integral part in the day-to-day operations of our construction office. This is a highly engaged, detail-oriented position that requires someone who is proactive and comfortable managing multiple administrative and project-related responsibilities independently.

You’ll work closely with project managers, operations, and HR — coordinating documentation, payroll, permitting, and financial processes — while keeping the office running smoothly and efficiently. This is a collaborative role focused on execution and coordination, ideal for someone who enjoys being involved in all aspects of operations and is eager to contribute directly to the success of the team.

Key Responsibilities

Office & HR Administration

• Schedule meetings, appointments, and coordinate daily office operations.
• Partner with HR to update and maintain office policies and employee records.
• Manage and update personnel files in compliance with company and state requirements.
• Handle employee healthcare and 401(k) enrollment notifications.
• Track and manage employee attendance, sick leave, and vacation time.
• Process payroll accurately and on schedule.
• Serve as the primary point of contact for all office management and employee-related issues.
• Participate in candidate screening, interviewing, and onboarding for multiple departments.
• Schedule and facilitate new hire orientations.

Project Administration

• Assist with project setup, job maintenance, budgets, and change orders.
• Communicate with project contacts regarding schedules, documentation, and permit requirements.
• Obtain and manage all stages of permits and contractor licenses in various municipalities.
• Support managers with contract proposals, purchase orders, and project documentation.
• Work closely with project managers, design teams, and consultants to expedite the development process.
• Maintain relationships with contractors, consultants, and suppliers.
• Update and manage project tracking tools and documentation systems.
• Process invoices, accounts payable, accounts receivable, and collections.
• Generate and submit customer invoices; prepare monthly billing applications.
• Reconcile vendor statements and ensure accurate documentation.
• Create and enter purchase orders and record customer payments.
• Assist with financial reporting and document control.

Administrative & Documentation Support

• Import job setup data into accounting software and maintain vendor/customer records.
• Support the organization and digitization of project files.
• Maintain centralized project records and company databases.
• Prepare and submit commercial permit applications to local and state agencies.
• Research jurisdiction-specific permitting requirements to ensure accuracy and compliance.
• Support permitting processes from application through final approval.

General Office Support

• Handle phone and email communications in a professional manner.
• Perform data entry and other clerical tasks as needed.
• Cross-train and provide backup support for other administrative roles.
• Carry out additional duties as assigned by management.

Qualifications

• Minimum 3–5 years of experience in construction office administration or project coordination.
• Strong administrative understanding of construction processes, permitting, and documentation requirements.
• Proficiency in Microsoft Office Suite and accounting/project management software (e.g., Viewpoint, Sage, Foundation, or similar).
• Excellent organizational, multitasking, and communication skills.
• High attention to detail and accuracy in documentation and reporting.
• Ability to manage multiple priorities and work effectively with cross-functional teams.
• Self-motivated and capable of working independently in a fast-paced environment.
• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Opportunities for professional growth and advancement.

Why This Role, Why Now?

This is your opportunity to take ownership of a critical administrative and operational function within a company that combines the resources of a national brand with the agility of a local provider. As Office Manager, you’ll be at the center of our daily operations — driving efficiency, ensuring compliance, and supporting projects that deliver exceptional results for our clients.

If you’re a results-driven professional with a background in construction office management and a passion for organization, process improvement, and teamwork, Nations Roof wants to hear from you.

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic.

NO RECRUITING AGENCIES.

All candidates must be authorized to work in the United States.