Construction & Office Coordinator

General Matter, Inc.; Paducah (KY); On-site; USD 34,000 - 45,000; Full time

Job summary

General Matter, Inc. is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in a fast-paced, technical, construction-focused environment.

You will oversee office logistics, assist recruiting and onboarding, assist project teams, and serve as a central point of communication for employees, visitors, and vendors. As we grow, this role offers significant opportunities to expand responsibilities and contribute to company-wide improvements in document

Qualifications

• High School Diploma or GED required.
• 4+ years of administrative or office support experience.
• Ability to juggle multiple tasks and priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Demonstrated initiative and problem-solving abilities.
• Experience planning events or coordinating logistics.
• Friendly disposition and customer service attitude required.
• Reliable attendance and strong work ethic.

Responsibilities

• Maintain a clean, organized, and well-stocked construction office environment, including reception and conference areas. Encourage employee participation in maintaining office cleanliness and organization.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Serve as receptionist, greeting and directing visitors while maintaining a professional and welcoming construction office environment.
• Schedule and coordinate on-site construction visitor logistics, including recruiting candidates.
• Support hiring including facilitating onboarding, including coordination with SMEs/ construction team for personnel requirements.
• Serve as the construction primary point of contact for third-party vendors including janitorial, repairs, shipping, and courier services.
• Manage office supplies, including ordering, inventory control, and cost-effective purchasing.
• Assist, plan and execute company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Supports daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad-hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action-oriented mindset.
• Maintains knowledge of Company’s values and strategic plan.

Skills

Multitasking

Communication

Organizational skills

Event planning

Customer service

Reliability

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

General Matter is enriching uranium in America.

Our goal is to design, build, and operate the world’s lowest-cost enrichment services in the United States.

Our mission is to restore America’s ability to produce nuclear fuel—fuel that will power AI, advanced manufacturing, critical industries, and the next generation of nuclear reactors.

Ultimately, our work will help power national ambitions and enable a high-energy society.

We were incubated by Founders Fund, like Anduril and Palantir before us, and are backed by top-tier investors. Our lean, world-class team of engineers and operators is applying a first-principles approach to solving the problem of nuclear fuel production.

We are a mission-driven company with a culture of urgency, accountability, and transparency.

Help us build a high-energy society by making the cleanest, safest form of baseload energy the most affordable.

About This Role

General Matter is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in our fast‑paced, technical, and construction‑focused environment. This role combines early‑stage startup adaptability with the structure and demands of heavy civil construction. You will oversee office logistics, support recruiting and onboarding, assist project teams, and serve as a central point of communication for employees, visitors, and vendors. As we grow, this position offers significant opportunities to expand responsibilities and contribute to company‑wide improvements.

Responsibilities

• Maintain a clean, organized, and well-stocked construction office environment, including reception and conference areas. Encourage employee participation in maintaining office cleanliness and organization.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Serve as receptionist, greeting and directing visitors while maintaining a professional and welcoming construction office environment.
• Schedule and coordinate on‑site construction visitor logistics, including recruiting candidates.
• Support hiring including facilitating onboarding, including coordination with SMEs/ construction team for personnel requirements.
• Serve as the construction primary point of contact for third‑party vendors including janitorial, repairs, shipping, and courier services.
• Manage office supplies, including ordering, inventory control, and cost‑effective purchasing.
• Assist, plan and execute company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Supports daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad‑hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action‑oriented mindset.
• Maintains knowledge of Company’s values and strategic plan.

Basic Qualifications

• High School Diploma or GED required.
• 4+ years of administrative or office support experience preferred.
• Proven ability to juggle multiple tasks and priorities in a fast‑paced environment.
• Tech‑savvy and proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Demonstrated initiative and problem‑solving abilities.
• Experience planning events or coordinating logistics.
• Friendly disposition and customer service attitude required.
• Reliable attendance and strong work ethic.

Preferred Skills and Experience:

• Experience in a fast‑paced construction environment.
• Experience supporting technical teams under tight deadlines.

Additional Requirements

• Ability to work extended hours and weekends as necessary.

Equal Opportunity Employer

General Matter is an Equal Opportunity Employer; employment with General Matter is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Compensation and Benefits

The base pay range for this role is $25 to 33 per hour.

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case‑by‑case basis and may vary based on job‑related skills, education, experience, technical capabilities and internal equity. Please note that the stated salary range is an estimate and may be adjusted based on market conditions, business needs, or other factors. In addition to base salary, for full‑time hires, you may also be eligible for long‑term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in General Matter’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.