Construction Jobsite Administrative Assistant

Cleveland Group, Inc; Atlanta (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support project activities at a busy construction site. This role involves providing essential administrative support, managing daily reports, and assisting construction staff with office needs. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills and the ability to multitask effectively. If you are looking to make a meaningful impact in a dynamic setting and enjoy working closely with construction teams, this opportunity is perfect for you.

Qualifications

• High school diploma or GED required with 6 months of admin experience.
• Construction experience preferred; strong communication skills needed.

Responsibilities

• Provide administrative support for project planning and coordination.
• Manage day-to-day administrative tasks and respond to service requests.
• Assist construction staff with office equipment and materials.

Skills

Administrative Support

Communication Skills

Problem Solving

Time Management

Document Control

Spreadsheet Manipulation

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Summary: Provides administrative support to facilitate the planning and coordinating of activities for a designated project. This position will require someone who takes the initiative, assists on-site construction staff with office equipment and other materials, and learns and consistently uses timekeeping and data maintenance software. This position is located directly on a job site within an office trailer, and the hours will be determined by project needs. Applicant must be able to pass a City of Atlanta ten-year background check.

Location: Hartsfield-Jackson Atlanta International Airport

Work Environment: Employee may be required to wear a hard hat and safety glasses and will be required to observe safety procedures at the job site. The noise level in the work environment is usually loud outside the site office.

Shift: Typically 6:30 AM - 3:30 PM or 7:30 AM - 4:30 PM

Type: Onsite

Essential Duties and Responsibilities may include but are not limited to:

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent.
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks.
• Manage RFI Program.
• Assist construction site staff with office equipment and materials.
• Prepare and transmit daily field labor reports.
• Perform general office duties such as making copies, document control, processing mail, and answering phones.
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, and budgets.
• Update project/delivery schedules, reports, change orders, and documents based on revisions and changes to the project.
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed.
• Manage submittal program.
• Manage safety documents.
• Manage SIDA Badge Program and Fleet vehicle permits.
• Process pay applications. Notary stamp will be required within ninety days after hiring orientation.
• Respond to the City of Atlanta Payment Audits. Training will be conducted by the City of Atlanta’s Office of Contractor Compliance.
• Manage Administrative Assistants who will have similar project responsibilities.

Qualifications:

• High school diploma or general education degree (GED) required.
• A minimum of six months of experience in an Administrative role required.
• Construction experience and familiarity with contracts preferred.
• Ability to remain professional and diplomatic in stressful situations.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Exceptional written and verbal communication skills.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word.
• Ability to prioritize and multi-task.
• Ability to interact with field construction employees.