Construction Fleet Tracker & Billing

Dondlinger Construction; Wichita (KS); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401K/Retirement

Employee Stock Ownership Program.

Holiday Pay

Paid Time Off

Job summary

Dondlinger Construction is seeking a Fleet Administrator to provide administrative support for our crane and vehicle fleet. You will track locations, maintenance, and billing, coordinating with sales, operations, and field teams to ensure equipment is available when needed.

Responsibilities include maintaining Tenna records, processing rental and vendor invoices, and aiding cost reporting and budgeting. The role requires strong organizational and communication skills and a valid driver’s license.

Qualifications

• 2+ years of administrative or clerical experience, preferably supporting fleet or construction operations.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and ability to learn fleet or ERP software.
• Experience with data entry, recordkeeping, and document management.
• Basic understanding of billing, invoicing, accounts payable and receivable processes.
• Strong written and verbal communication; ability to coordinate across field, yard, shop, and office teams.
• Must operate in a character consistent with company values (Skill, Integrity, and Responsibility).
• Valid driver's license.

Responsibilities

• Track location and status of all fleet assets including cranes, heavy equipment and company vehicles.
• Monitor how long each piece of equipment is scheduled to remain on site, and flag idle, underused, or overdue equipment.
• Keep the fleet management system (Tenna) current with equipment locations, hours and mileage, assignments, and movement between job sites and the yard.
• Coordinate with project teams, field staff, and yard and dispatch personnel to confirm equipment needs, deliveries, pickups, and on-site duration.
• Maintain records for equipment rented from outside vendors, tracking rental start and end dates, rates, and timely return.
• Prepare and process equipment billing, allocating equipment usage and hours to the correct jobs and cost codes.
• Ensure equipment usage is billed accurately and on time to projects, and to customers where applicable.
• Support the accounting team with accounts payable and receivable related to the fleet and crane operations, and resolve billing discrepancies with vendors and internal teams.
• Track equipment-related expenses and support cost reporting and budgeting.

Skills

Administrative skills

Office coordination

Communication skills

Organizational skills

Data entry

Recordkeeping

Billing knowledge

Driver's license

Tools

Tenna fleet software

Viewpoint

Sage

Job description

Dondlinger Construction is seeking a Fleet Administrator to provide administrative support for our crane and vehicle fleet. You will track locations, maintenance, and billing, coordinating with sales, operations, and field teams to ensure equipment is available when needed.

Responsibilities include maintaining Tenna records, processing rental and vendor invoices, and aiding cost reporting and budgeting. The role requires strong organizational and communication skills and a valid driver’s license.