Construction Draw & Budget Administration Manager

Dlpcapital; Saint Augustine (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Unlimited PTO

Health/dental/vision/life insurance

401(k) matching

Parental leave

Educational incentives

Job summary

DLP Capital seeks a Construction Draw & Budget Administration Manager to lead the Construction Administration team, overseeing budget tracking and draw management for construction and lending projects. The role collaborates with Development, Construction, and Lending teams to enforce standardized cost controls.

Responsibilities include budget setup, audits, draw reviews, and reporting while ensuring compliance with applicable requirements and processes.

Qualifications

• 5+ years Construction Administration experience.
• 5+ years Construction Accounting experience.
• Proficiency with Google Drive, Gmail, SAGE, Google Sheets & Google Docs.
• Familiarity with large complex multifamily project processes and operations.
• Excellent written and verbal communication.

Responsibilities

• Oversee the initial setup of project budgets in construction and lending budget software, ensuring accuracy from the start.
• Lead the draw review process, verifying compliance with insurance, permits, inspections, and lien waivers.
• Reconcile construction spending with Accounting, ensuring accurate reporting of developer and GC fees and other budgets.
• Maintain the development pipeline with project data, JV/agreements, and funding sources; assist with external loan setups.
• Prepare team meeting agendas and quarterly fund reporting to drive performance.

Skills

Construction Administration

Construction Accounting

Communication

Tools

SAGE

Google Drive

Gmail

Google Sheets

Google Docs

Job description

Construction Draw & Budget Administration Manager will lead the Construction Administration team in overseeing budget tracking and draw management for DLP Construction Management and Lending projects. They will collaborate closely with the Development, Construction, and Lending teams to establish, implement, and enforce standardized procedures for cost monitoring, budget change management, and compliance. Ultimately, the primary focus will be driving efficient project setups, ensuring process compliance, and delivering accurate reporting across all respective departments.

Qualifications

• 5+ years Construction Administration experience
• 5+ years of Construction Accounting experience
• Excellent with computer work including programs like Google Drive, Gmail, SAGE, Google Sheets & Google Docs or the equivalent.
• Familiarity with large complex multifamily project processes and operations.
• Communicate effectively in a respectful, positive manner both in writing and verbally.

Responsibilities

• Project & Budget Management: Oversee the initial setup of project budgets in construction and lending budget software(s), ensuring accuracy from the start. Collaborate with the Development and Construction teams to create and maintain initial project workbooks, conducting regular audits to ensure budget change management and contract tracking are 100% accurate.
• Draw & Compliance Management: Lead the draw review process, verifying compliance with insurance requirements, permits, passed inspections, and lien waivers. Process complex draws related to internal jobs, JV partnerships, and large borrowers.
• Financial Operations & Reporting: Reconcile all construction spending in collaboration with the Accounting department. Ensure that developer fees, GC fees, and General Conditions are reported accurately, while also collaborating with Underwriting and Asset Management to account for Land Acquisition, Financing, and Marketing budgets. Manage invoicing, entity budgets, and taxes for associated construction entities.
• Pipeline & Loan Administration: Maintain the development pipeline, tracking pertinent project data such as JV and operating agreements, project status, and sources of funds. Assist with external loan setups and hand‑off calls to the Draws team.
• Leadership & Team Performance: Prepare pertinent team meeting agenda topics, generate quarterly fund reporting, and drive team performance utilizing internal proprietary software.

Benefits

Unlimited PTO, health/dental/vision/life insurance, 401(k) matching, parental leave, adoption services reimbursement/learning/educational incentives, Volunteer Time Off, well‑being programs, company events, self improvement/productivity tools, and the incredible feeling of making a difference.

Equal Opportunity Employer

DLP is a committed Equal Opportunity Employer. If you are a qualified individual with a disability and require assistance in searching for a position or submitting an application, please contact HR at [e-mail]. Offers of employment are conditional upon satisfactory completion of pre‑employment background verification (including E‑Verify). California applicants can view our California Data Privacy Policy here.