Administrative Assistant

Foothills Bank; Kalispell (MT); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Flexible health coverage

Health rewards program

Health Savings Account

Employee Assistance Program

Life insurance

401K retirement plan

Discounted banking products

Paid vacation/sick days

Paid holidays

Job summary

Glacier Bancorp, Inc. is seeking an organized administrative specialist for the Construction Department in Kalispell, MT. The role involves reception duties, clerical support, processing construction checks, and handling documentation for loan-related processes.

Ideal candidates will have strong attention to detail, excellent time management, and solid communication skills. Local travel may be required for field inspections and meetings.

Qualifications

• High attention to detail in a fast-paced environment.
• Ability to prioritize heavy workloads and manage time effectively.
• Professional courtesy and customer service in interactions.
• Ability to work independently and in a team.
• Ability to understand and follow complex written and oral instructions.
• Strong written and verbal communication skills.
• Proficient with word processing, spreadsheets, and general computer apps.

Responsibilities

• Provide reception and customer service for Construction Department.
• Perform clerical tasks such as filing and data entry.
• Process construction checks promptly.
• Complete Final Completion Certificate Documentation (442s).
• Track Branch inspections and maintain documentation.
• Explain department policies clearly to customers and staff.
• Evaluate loans in process and issue disbursement checks as instructed.
• Enter budgets into construction-related programs.
• Attend pre-construction meetings with contractors, lending staff, and borrowers.
• Conduct field inspections of construction projects in process.

Skills

Attention to detail

Time management

Professional communication

Independence

Team collaboration

Instruction following

Computer literacy

Office equipment use

Education

High school diploma or equivalent

Job description

About The Role

Come join a company that celebrates its employees and deeply cares about the community. Voted Best Employer and Best Place to Work in the Flathead!

Employee will have extensive contact with contractors, customers, vendors, the general public, and bank staff and will interact in a professional and courteous manner, and conduct him/herself in such relationships in a manner that will enhance the overall efficiency and image of the bank.

Essential Functions

• Provide reception/customer service duties for Construction Department.
• Provide clerical support such as filing and data entry.
• Process Construction checks in a timely manner.
• Final Completion Certificate Documentation (442’s).
• Branch Inspection tracking and supporting documentation.
• Ability to provide clear and concise verbal explanation of department policies and procedures.
• Evaluate and determine loans in process.
• Issue disbursement checks on an ‘as instructed’ basis.
• Input budgets into construction related programs.
• Pre-construction meetings with contractor, lending staff and borrower(s).

Additional Responsibilities

• Field inspections of construction projects in process.
• Service Quality – embrace service pledge and provide extraordinary and consistent service to all internal and external customers. Listens to and asks about customers needs.
• Participates in required training, staff meetings, and lobby displays.
• Participate in Community Service and Bank-sponsored activities that serve and support the mission and values of Glacier Bank.
• Provide superior internal and external customer service: must demonstrate self-governance, courtesy and respect toward external customers as well as internal customers (all organization personnel).
• Complete required bank and BVS training courses within assigned time frame(s).
• Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Must complete the assigned online training courses and achieve a passing score by due date.
• Represent Glacier Bank in a professional manner which includes a professional image, confidentiality, a positive “can-do” attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs. Keep work area tidy and maintain customer privacy.
• Additional duties as requested or assigned.

About You

Required Qualifications

• High degree of attention to detail as well as excellent organizational skill(s) to perform in a fast-paced environment.
• Must have ability to prioritize and organize heavy workload(s) and demonstrate effective time management skill(s).
• Must have the ability to work in a professional manner and consistently demonstrate courtesy, customer service, and tact in a fast-paced/deadlines-oriented environment.
• Ability to work quickly and accurately: perform effectively under pressure; meeting multiple and sometimes competing deadlines and make decisions based on regulation(s), company policy(s), knowledge and experience.
• Ability to work both independently and in a team environment.
• Ability to understand and follow complex written and oral instructions.
• Ability to communicate effectively verbally and in writing.
• Basic computer skill with working knowledge of word processing, spreadsheets, ten-key, and general computer applications.
• Working knowledge of standard office equipment.
• High school diploma or equivalent.

Preferred Qualifications

• A moderate level of banking knowledge desired.
• Experience in construction or real estate is beneficial.

Work Environment

Must be able to routinely perform work indoors in climate-controlled shared work area with moderate noise level.

Must be capable of occasional travel (less than 10 days per year) by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms. The employee may also be required to: climb, balance, stoop, kneel, crouch, crawl, push, and pull.

Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation.

Specific lifting abilities required by this job include:Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

What We Offer

COMPENSATION & BENEFITS

• Salary is dependent upon relevant experience.
• flexible health coverage options: medical/dental/vision (partially employer paid with competitive premiums)
• health rewards program
• possible employer contribution to a Health Savings Account
• Employee Assistance Program (EAP)
• life insurance
• 401K retirement plan with immediate vesting (up to 3% employer match, 3% automatic employer contribution, and profit sharing)
• discounted banking products and services
• paid vacation/sick days
• paid holidays

At Glacier Bancorp, our employees are our most valuable asset. We seek qualified individuals who enjoy people, are innovative and eager to learn. We are dedicated to providing opportunities for personal advancement and professional growth by investing in the tools and training needed to build a personalized career path for you.

Glacier Bancorp, Inc. is a regional bank holding company headquartered in Kalispell, Montana with assets greater than $12 billion, operating in numerous community bank divisions across8 states (Montana, Idaho, Utah, Washington, Wyoming, Colorado, Arizona and Nevada). We pursue a community banking philosophy, emphasizing personalized service combined with the full resources of a large banking organization. Over the years, Glacier Bancorp has received numerous awards for stability and soundness, and has repeatedly ranked among the top 10% in the nation for financial strength.

We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, age, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws.

Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.