Construction Coordinator

Marion County Public Schools; Ocala (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Marion County Public Schools is seeking a Facilities Project Coordinator with a focus on new construction, remodeling, and renovation projects. You will represent the District and coordinate with design professionals, contractors, and district departments to ensure successful project delivery.

The role requires a Bachelor’s degree in architecture or building construction (Master’s preferred), five years of relevant experience, and a Florida driver’s license with SREF certification or the ability

Qualifications

• Bachelor’s degree in architecture, building construction, or related field; Master’s degree preferred.
• Experience: minimum five years in administrative or management roles in construction.
• Computer skills: data entry and Microsoft Suite.
• Certificates/License: Florida driver’s license; SREF certification or ability to obtain within eleven months.
• Physical requirements: Light work up to 20 lbs occasionally and 10 lbs frequently.

Responsibilities

• Manifest a professional code of ethics and values at all times.
• Support activities aligned with the District’s strategic plan.
• Perform cost and budget estimates.
• Attend and coordinate project team meetings.
• Oversee project and construction work within the facilities department and coordinate with other departments and schools.
• Coordinate pre-construction meetings.
• Coordinate purchasing and delivery schedules with project timelines.
• Assist with plans and specifications review process.
• Attend pre-bid meetings and openings.
• Administer contracts and purchase orders to vendors for construction and related services.
• Review and approve pay requests, change orders, and change proposals; monitor cost and quality.
• Perform evaluations of contractors and other vendors at project close.
• Facilitate the close-out process including records and manuals; oversee archiving.
• Coordinate District training of new equipment and building systems.
• Coordinate warranty work notifications.
• Assist Facilities personnel with new construction, remodeling, and renovations.
• Assist with cost estimation and project scheduling.
• Supervise maintenance of blueprints, specs, and construction records.
• Maintain accurate records of projects.
• Read blueprints and construction specs.
• Possess knowledge of all phases of construction work.

Skills

Data entry

Microsoft Suite

Education

Bachelor's degree in architecture, building construction, or related field

Master's degree preferred

Job description

REPORTS TO: SUPERVISOR OF FACILITIES DEPARTMENT

This is a responsible position specializing in coordination of new construction, remodeling, and renovation projects for the District Facilities Department. This position coordinates construction projects with the Facilities Department, design professionals, contractors, sub-contractors, utility providers, vendors, and the District Technical Services and Purchasing Departments. This individual serves in a project management capacity, as the District’s representative.

Position Qualifications

• Education – Bachelor’s degree in architecture, building construction, or related field from an accredited educational institution. Master’s degree preferred.
• Experience – Minimum five years of verifiable successful administrative or management experience in construction and/or an equivalent combination of education and training in construction management.
• Computer Skills – Basic understanding and knowledge of use of current technology, as required for the position. Experience in data entry and Microsoft Suite.
• Certificates and/or License(s) – Must possess a valid Florida driver’s license. Must have certification in the State Requirements of Educational Facilities (SREF) or be able to obtain certification within eleven months from the date of hire.
• PHYSICAL REQUIREMENTS: L-Light Work – Required to push, pull, or lift up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.

ESSENTIAL FUNCTIONS:

NOTE: These examples are intended only as illustrations of the various types of work performed in a position allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Employees hired for this position must be capable of performing the essential functions of this job description with or without reasonable accommodation.

• Manifest a professional code of ethics and values at all times.
• Support activities designed to achieve priority goals identified through the District’s strategic plan.
• Perform cost and budget estimates.
• Attend and coordinate construction project team meetings.
• Oversee project and construction work within the facilities department and coordinate with other departments and schools.
• Coordinate and facilitate pre-construction meetings.
• Coordinate the purchasing and delivery schedules of District furnished items with construction project schedules.
• Assist with plans and specifications review process.
• Attend pre-bid meetings and openings.
• Administer contracts and purchase orders to vendors for construction and other related services.
• Review and approve pay requests, change orders, and change proposals. Monitor the cost progress and quality of work.
• Perform evaluations of the contractor and other vendors at the close of the project.
• Facilitate the close-out process including the collection and review of record documents and operation manuals and oversee the archiving of close-out documents.
• Coordinate the District training of new equipment and building systems.
• Coordinate and track the notification and follow-up for contractor warranty work.
• Assist Facilities Department personnel concerning new construction, remodeling, and renovations.
• Assist with cost estimation and project schedule management.
• Supervise the maintenance of blueprints, specifications, and construction records in the Facilities Department archives.
• Maintain accurate records of construction projects.
• Read Blueprints and construction specifications.
• Possess general knowledge of all phases of construction work.
• Perform other duties as assigned.

Working Conditions

• Atmospheric Conditions: The worker is subject to atmospheric conditions. One or more of the following conditions may affect the respiratory system or the skin: fumes, odors, mists, gases, or poor ventilation.
• Heat: The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour.
• Indoors/Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
• Noise: The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
• Vibration: The worker is subject to vibration. There is exposure to oscillating movement of the extremities and/or the whole body.