Construction Coordinator

CoVolt Power SE; Murphysboro (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

CoVolt Power SE in Murphysboro, IL, is seeking a skilled Construction Project Administrative Specialist to support the Construction Manager in planning, coordination, and execution of commercial and industrial projects. This role handles project plans, budgets, schedules, documentation, meetings, and vendor coordination, ensuring accuracy, compliance, and timely reporting.

Outdoors exposure and diverse weather are expected; strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in construction management, civil/engineering, or related field, or equivalent experience.
• Minimum 3–5 years construction management experience on large commercial/multi-discipline projects.

Responsibilities

• Provide admin support to the Construction Manager for planning, coordination, and execution of projects.
• Assist in developing and reviewing project plans, budgets, and schedules.
• Coordinate project documentation including contracts, permits, drawings, and specs.
• Track progress, milestones, and deliverables; report to stakeholders.
• Monitor budgets, expenses, and procurement activities; ensure cost-effectiveness.
• Coordinate meetings; prepare agendas and minutes.
• Support subcontractors, suppliers, and vendors for timely material delivery.
• Conduct site visits and inspections for QC and safety compliance.
• Facilitate communication among team, clients, contractors, and stakeholders.
• Prepare project reports and documentation; ensure accuracy and timeliness.
• Assist in resolving project issues and deviations; propose solutions.
• Stay updated on industry trends, regulations, and best practices.

Skills

Construction PM

Project coordination

Documentation management

Budget tracking

Communication skills

Regulatory knowledge

Safety compliance

MS Project/PM software

Education

Bachelor's degree in CM/Engineering

Tools

PM software

Excel

Job description

• Provide comprehensive administrative support to the Construction Manager, assisting in the planning, coordination, and execution of construction projects.
• Assist in the development and review of project plans, budgets, and schedules, ensuring alignment with project goals and objectives.
• Coordinate project documentation, including contracts, permits, drawings, and specifications, ensuring accurate record-keeping and version control.
• Track project progress, milestones, and deliverables, and provide regular updates to the Construction Manager and project stakeholders.
• Collaborate with the Construction Manager to monitor and manage project budgets, expenses, and procurement activities, ensuring cost-effectiveness and adherence to financial guidelines.
• Assist in the coordination of project meetings, including scheduling, agenda preparation, and minute taking, ensuring effective communication and collaboration among team members.
• Support the Construction Manager in the coordination and management of subcontractors, suppliers, and vendors, ensuring timely delivery of materials and services.
• Assist in conducting site visits and inspections to monitor construction activities, quality control, and adherence to safety regulations.
• Facilitate effective communication and information flow among project team members, clients, contractors, and other stakeholders.
• Prepare and maintain project reports, presentations, and documentation, ensuring accuracy, completeness, and timely submission.
• Support the resolution of project issues, conflicts, and deviations from plans, working closely with the Construction Manager to identify and implement solutions.
• Stay updated on industry trends, regulations, and best practices related to construction management, and contribute to continuous improvement initiatives.

Knowledge/Skills/Abilities:

• Solid understanding of construction project management principles, processes, and best practices.
• Familiarity with construction industry regulations, codes, and safety standards.
• Proficiency in project coordination and administrative support, with strong organizational and multitasking abilities.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Strong attention to detail and accuracy in handling project documentation, contracts, and other project-related information.
• Proficiency in using project management software, spreadsheets, and other tools to track project progress and maintain project documentation.
• Ability to analyze and interpret project plans, drawings, and specifications to ensure compliance and quality control.
• Strong problem-solving and critical-thinking skills, with the ability to proactively identify issues and propose solutions.
• Collaboration and teamwork abilities, with the capacity to work effectively in a fast-paced, deadline-driven environment.
• Flexibility and adaptability to handle changing priorities and project requirements.
• Knowledge of construction procurement processes and the ability to assist in coordinating subcontractor and vendor activities.
• Understanding of cost control and budget management principles to support the Construction Manager in financial tracking and reporting.
• This position requires working outdoors in various, often extreme weather conditions including rain, snow, heat, cold, etc.
• Candidates must be able to work in all weather conditions, as safety permits.
• This position may also include exposure to loud noises, dust, debris, and other construction-related hazards.

Education/Experience:

• Bachelor's degree in construction management, civil engineering, electrical engineering, or a related area, or equivalent experience.
• Minimum 3-5 years construction management experience on large commercial/multi-disciplined/industrial, utility, solar, or wind energy projects.

Equal Opportunity Employer
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