Construction Compliance Administrator / Coordinator

Posillico Civil, Inc.; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

FSA

Short- and long-term disability

Identity theft protection

401(k)

Employee assistance program

Paid time off

Job summary

Posillico Civil, Inc. is seeking a Construction Compliance Administrator / Coordinator to support Texas public-sector projects. The role handles compliance tracking, documentation, and submissions under leadership oversight, with emphasis on accuracy and timely communication.

You will work with internal teams, subcontractors, and vendors to ensure prompt pay, payroll, ROCIP, and MWDBE/HUB reporting, using LCPtracker and DMS/B2G Now, in a structured, process-driven environment.

Qualifications

• Experience supporting construction compliance on Texas public-sector projects.
• Familiarity with prompt pay tracking and MWDBE/HUB reporting.
• Experience using LCPtracker, DMS/B2G Now, or similar platforms.
• Strong proficiency in Microsoft Excel.
• High attention to detail and organizational skills.
• Clear written and verbal communication abilities.

Responsibilities

• Administer and track prompt pay compliance activities per Texas statutes and owner requirements.
• Monitor invoice approvals and support timely payments.
• Maintain subcontractor and vendor payment data in required platforms.
• Prepare wage rate and payroll documentation for leadership review.
• Track ROCIP, insurance compliance, and OJT programs.
• Support data, reporting, and audit-ready documentation.
• Coordinate with project teams and subcontractors; escalate risks to leadership.

Skills

Construction compliance

Construction administration

Excel proficiency

Attention to detail

Communication skills

Structured / process-driven work

Tools

LCPtracker

DMS/B2G Now

Job description

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff.

We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities

POSITION SUMMARY:

The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation.

RESPONSIBILITIES:

Prompt Pay & Payment Tracking

• Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirements
• Monitor invoice approval timelines and follow up with internal teams to support timely approvals and payments
• Enter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platforms
• Prepare prompt pay certification forms and supporting documentation for leadership review prior to submission

Certified Payroll & Labor Compliance

• Collect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracy
• Track prevailing wage classifications and regional wage rate requirements and elevate discrepancies for leadership review
• Assist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submission
• Maintain logs confirming subcontractor payment information tied to certified payroll hours

ROCIP & Insurance Compliance

• Track and log ROCIP labor hours based on certified payroll submissions
• Assist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervision

TxDOT OJT & Workforce Programs

• Support the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programs
• Maintain trainee logs, hours, and required documentation for leadership review

MWDBE / HUB Compliance

• Track MWDBE/HUB participation, commitments, and payments
• Maintain required tracking logs and prepare reports for leadership review
• Identify potential participation gaps and elevate to leadership

Data, Reporting & Documentation

• Maintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes)
• Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissions
• Maintain organized, accurate, and audit-ready compliance files across assigned projects

Coordination & Communication

• Coordinate internally with project teams to collect required compliance information
• Communicate routine compliance requests and follow-ups with subcontractors and vendors
• Escalate unclear requirements, inconsistencies, or potential compliance risks to leadership
• Follow established compliance procedures and support continuous process improvement

Agencies & Programs Supported

• Texas Facilities Commission (TFC)
• U.S. Customs and Border Protection (CBP)
• Texas Department of Transportation (TxDOT)
• City of Austin
• City of Houston
• Houston Airport System (HAS)
• City of Laredo
• ROCIP

Qualifications

QUALIFICATIONS:

Required:

• Experience supporting construction compliance or construction administration on Texas public-sector projects
• Familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting
• Experience using LCPtracker, DMS/B2G Now, or similar compliance platforms
• Strong proficiency in Microsoft Excel
• High attention to detail and strong organizational skills
• Clear written and verbal communication skills
• Ability to work in a structured, process-driven environment with leadership oversight

Preferred:

• Experience supporting multiple public owner agencies
• Prior experience assisting with audits or agency compliance reviews
• Familiarity with TxDOT or municipal compliance programs

Reports to: Project Control Director

Location: Austin, TX

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.