Construction Bookkeeper: Project Costing & Finance Lead

Fenton Construction Co., Inc.; New Jersey; On-site; USD 80,000 - 100,000; Full time

Job description

Fenton Construction has been in business since 1965. We are a Commercial and Industrial General Contractor, Construction Manager, and a Design-Build Construction Company undergoing rapid growth in our local marketplace. Building on this growth, Fenton is seeking an experienced Construction Bookkeeper that has the expertise to provide 1st class bookkeeping financial leadership services. We are seeking a candidate with high integrity, demonstrated leadership ability, and a good positive attitude that will contribute to the strength of our culture. Our ideal candidate has strong communication skills and a professional presence with clients. We pride ourselves on being family-owned and operated with a dynamic and family-centered culture. We intentionally promote a self-starter, positive culture.

Responsibilities

• Manage full-cycle accounting including accounts payable, accounts receivable, vendor payments, and general ledger activity.
• Perform bank and credit card reconciliations (including AMEX review) monthly, quarterly, and year-end close.
• Prepare financial statements including Profit & Loss, Balance Sheet, and Cash Flow reports.
• Collaborate directly with the Fenton’s outside accountant/CPA to reconcile accounts, provide documentation, and support monthly and year-end financial reporting.
• Maintain job cost accounting systems, track project costs against budgets, and generate job cost reports for ownership and project managers.
• Prepare and submit owner invoices and pay applications (AIA G701 & G702), track retainage, and monitor accounts receivable aging.
• Maintain and reconcile monthly Work-in-Progress (WIP) schedules in coordination with project managers.
• Process payroll for office and field employees including payroll taxes, benefits deductions, workers’ compensation allocations, and certified payroll when required.
• Oversee subcontractor payments and maintain compliance documentation including certificates of insurance, lien waivers, and W-9s.
• Monitor company cash flow, track office budgets, and report financial performance to leadership.
• Maintain company licenses, registrations, insurance, and bonding documentation and assist with workers’ compensation and general liability audits.
• Serve as the primary financial point of contact for project managers regarding job cost and financial reporting.

Qualifications

• 5+ years bookkeeping or accounting experience (construction industry preferred)
• Experience with construction job costing and project accounting
• Familiarity with AIA billing, WIP reporting, and subcontractor compliance documentation
• Strong understanding of payroll processing including multi-state payroll and workers’ compensation allocations
• Experience working with outside accountants or CPAs
• Proficiency in construction accounting software (Sage 300, Sage Intacct) and Microsoft Excel
• Highly organized with strong attention to detail and ability to manage multiple projects simultaneously