Construction Billing Specialist

streimer; Portland (OR); On-site; USD 38,572 - 44,083; Full time

Benefits offered by this job

Profit sharing

Paid time off and holidays

Employee Stock Ownership Plan (ESOP)

Job summary

Streimer in Portland, Oregon is seeking a Construction Billing Specialist to manage invoicing and collections. The role encompasses understanding job costing and meticulous accuracy in billing processes, assisting customers with inquiries, and collaborating with project managers.

Candidates should have at least 5 years of experience in accounts receivable, particularly in the construction industry. A competitive hourly wage of $28–$32 is offered, alongside a robust benefits package including medical insurance and profit sharing.

Qualifications

• Minimum 5 years’ accounts receivable experience in the construction industry.
• Experience with itemized invoicing and general accounting.
• Strong understanding of construction contract terms and lien laws.

Responsibilities

• Prepare billing worksheets and review for change orders.
• Itemize time and materials for invoicing and obtain project manager approval.
• Collect on overdue customer accounts and assist with billing issues.

Skills

Accounting principles

Job costing

Detail orientation

Problem-solving

Proficient in Microsoft Office

Education

Associate degree in accounting or equivalent

Bachelor’s degree preferred

Tools

Sage 300CRE

Adobe Pro

Procore

Corrigo

Ariba

GC Pay

Job description

POSITION SUMMARY

Streimer is a company of problem solvers, committed to quality and innovative solutions that exceed expectations. Employee retention and long-term employees is a result of demonstrating that we believe in the power of people. Our core values inform our approach and drive success. We value teamwork, finding solutions, personal accountability, and an unwavering commitment to safety. Founded in 1946, we are a premier supplier of sheet metal and mechanical products, systems, and services.

The Construction Billing Specialist works with a diverse group of professionals to compile and remit invoices to various types of customers in the commercial, institutional and industrial construction industries. The role is also responsible for monitoring and effectively resolving overdue customer accounts. The role requires understanding of job costing, basic accounting rules, absolute accuracy and detail orientation, and the ability to work independently and accomplish tasks in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare billing worksheets and Schedule of Values (SOV), review for change orders, and send to project manager for approval.
• Review customer contracts and ensure understanding of agreed-upon billing requirements, including due dates, documentation and submission requirements.
• Itemize time and materials for invoicing, obtain project manager approval, submit to customer, and post in the accounts receivable system.
• Print aging report and collect on overdue and delinquent customer receivables, receive delinquent payments, and submit to Accounts Receivable Specialist for processing.
• Assist customers with invoicing questions and billing issues.
• Provide project managers and account executives with accounting information as needed.
• Process and submit pay applications and required documentation including waivers by the billing due date.
• Request and submit subcontractor and supplier lien waivers.
• Update and maintain the accounts receivable invoice log, ascertaining that all steps are completed.
• Collect appropriate information regarding new jobs from project managers, enter in system, and submit to customer.
• Manage billing retention when job is complete.
• Develop and/or maintain relevant accounting procedures and identify opportunities to improve efficiency.
• Assist accounts receivable specialist as needed.

QUALIFICATIONS

• Associate degree in accounting or equivalent combination of relevant education and experience; bachelor’s degree is preferred.
• Minimum 5 years’ accounts receivable experience in the construction industry.
• Experience with itemized invoicing is required, and general accounting background and payment collections experience is beneficial.
• Working knowledge of job costing.
• Strong understanding of construction contract terms and lien laws.
• Proficient with computers, Microsoft Office suite, and accounting software. Intermediate to Advanced knowledge of Excel, and experience with Sage 300CRE and Adobe Pro is desired.
• Prior experience with various billing platforms including Procore, Corrigo, Ariba, GC Pay among others.
• Natural problem solver.
• Proficient with 10-key by touch.
• Detail oriented and focused on accuracy, completeness and timeliness.
• Works independently and executes tasks with minimal direction.
• Highly organized, effectively prioritizes, and proactively follow-ups with project managers and account executives to meet billing deadlines.
• Thrives in a job with repetitive tasks and consistent routines.
• Communicates information and ideas verbally and in writing so others understand and works well with a diverse group of professionals.
• Ability to remain good‑natured while working under pressure to meet deadlines, maintain accuracy, and manage expectations.
• Enjoys learning and assisting others as needed.
• Demonstrates ethical behavior and integrity.

WORK HOURS

This position’s normal work hours are approximately 7:30 am to 4:00 pm Monday through Friday, working approximately 40 hours per week, with overtime as needed.

WORK ENVIRONMENT

Ability to travel on foot one city‑block between facilities and carry or cart paper records, lift approximately 30-35 lbs. (storage record boxes), and work at a computer 50-100% of the day.

COMPENSATION

• Competitive salary range of $28.00 to $32.00/hour; commensurate with experience.
• Profit sharing and performance contingent bonus opportunities.
• Family medical, prescriptions, dental, and vision insurance premiums paid 100% by Streimer.
• Life / Short-Term and Long-Term Disability insurance paid.
• Employee Assistance Program (EAP).
• Paid time off and holidays.
• Employee Stock Ownership Plan (ESOP).