Construction Billing Coordinator

Loenbro; Gilbert (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 1:

Paid time off (PTO) and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is seeking a Construction Billing Coordinator in Gilbert, AZ (onsite) to manage lien waivers and construction payment documentation, ensuring timely processing and accurate records across multiple projects.

The role emphasizes attention to detail, ERP proficiency, and collaboration with AP/AR teams. 2+ years in related fields and a strong sense of urgency are required. Equal opportunity employer; salary range $25-$28 USD per hour.

Qualifications

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in administrative support, accounting, or construction coordination.
• Basic understanding of construction billing, contracts, and lien waiver documentation.
• Proficiency in Microsoft Office Suite (Excel and Outlook).
• Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
• Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
• Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
• Ability to manage repetitive work with consistency and high attention to detail.

Responsibilities

• Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
• Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
• Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
• Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
• High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
• Communication & Collaboration: Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
• Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

Skills

Lien waivers processing

Excel

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Viewpoint

Spectrum

Vista

SAP

NetSuite

Job description

Job Title: Construction Billing Coordinator
Company: Loenbro, LLC
Business Unit/Department: Accounting
Location: Centennial, CO; Gilbert, AZ
Reports to: Assistant Controller
Employment Type: Full-time, onsite
FLSA Classification: Non-Exempt

Candidates must be authorized to work in the United States on a full-time basis. We are unable to sponsor or transfer visas at this time.

About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary
The Construction Billing Coordinator manages, tracks, and processes lien waivers and related construction payment documentation. This role ensures accurate and timely processing of lien waivers to support project billing and collections. The position is highly detail-oriented and execution-focused, requiring strong organization, consistency, and follow-through.

• Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
• Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
• Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
• Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
• High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
• Communication & Collaboration: Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
• Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

Minimum Qualifications

Required:

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in administrative support, accounting, or construction coordination.
• Basic understanding of construction billing, contracts, and lien waiver documentation.
• Proficiency in Microsoft Office Suite (particularly Excel and Outlook).
• Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
• Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
• Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
• Ability to manage repetitive work with consistency and high attention to detail.

Preferred:

• Experience within the construction, industrial, or subcontracting industries.
• Familiarity with multi-state lien laws and compliance requirements.
• Experience with ERP/accounting platforms (e.g., Viewpoint, Spectrum, Vista, SAP, NetSuite).

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office setting with controlled temperature

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Acting with Urgency

…we want to hear from you.

Loenbro is an Equal Opportunity Employer

This role will remain open to recruitment until successfully filled.

$25 - $28 USD

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