Construction and Development Project Accountant

People Restoring Communities; City of White Plains (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

People Restoring Communities is seeking a Project Accountant to provide accounting and project management support for the Construction and Development teams from initiation through completion, ensuring accurate cost tracking, contract compliance, and timely reporting to senior leadership.

Key duties include managing AIA billing, setting up and tracking costs across entities and phases, monitoring budgets and forecasts, processing vendor invoices, lender draws, journal entries, and assisting with

Responsibilities

• Manage AIA billing processes in collaboration with the construction team
• Set up and track project costs across multiple entities and job phases, ensuring alignment with approved budgets and contracts
• Monitor project budgets, forecasts, commitments, and actual costs
• Coordinate with construction and development teams to ensure timely approval of payables and contracts within the accounting system
• Prepare and analyze monthly job cost reports and variance analyses for project managers
• Monitor project costs, profitability, and financial performance, providing insights and recommendations to senior management
• Prepare and submit monthly lender draw packages, including supporting schedules and backup documentation
• Track Lender Draw funding timelines; ensure timely receipt of funds and distribution to vendors
• Review and process all project vendor invoices; verify proper coding, supporting documentation, contract compliance, and lien waiver submissions
• Review and approve project budgets, change orders, and financial forecasts
• Maintain all project vendor contacts and payment instructions in accounting system
• Support month-end close, including journal entries, project related accruals, and bank reconciliations
• Support the preparation of WIP schedules, loan reconciliations and amortization schedules, and development reporting packages
• Maintain and make recommendations for improvements to internal controls to safeguard company assets and ensure compliance with financial regulations and company policies
• Assist in the administrative, organizational, or ad hoc duties as they relate to the construction and development team as needed

Job description

Overview: The Project Accountant will provide accounting and project management support for the Construction and Development teams from initiation through completion. The ideal candidate will play a critical role in ensuring accurate cost tracking, compliance with internal controls, and timely reporting to support project management and senior leadership. The position requires strong analytical skills, excellent communication, and the ability to thrive in a fast-paced, deadline-driven environment. The ideal candidate will be highly organized and detail-oriented.

Responsibilities

• Manage AIA billing processes in collaboration with the construction team
• Set up and track project costs across multiple entities and job phases, ensuring alignment with approved budgets and contracts
• Monitor project budgets, forecasts, commitments, and actual costs
• Coordinate with construction and development teams to ensure timely approval of payables and contracts within the accounting system
• Prepare and analyze monthly job cost reports and variance analyses for project managers
• Monitor project costs, profitability, and financial performance, providing insights and recommendations to senior management
• Prepare and submit monthly lender draw packages, including supporting schedules and backup documentation
• Track Lender Draw funding timelines; ensure timely receipt of funds and distribution to vendors
• Review and process all project vendor invoices; verify proper coding, supporting documentation, contract compliance, and lien waiver submissions
• Review and approve project budgets, change orders, and financial forecasts
• Maintain all project vendor contacts and payment instructions in accounting system
• Support month-end close, including journal entries, project related accruals, and bank reconciliations
• Support the preparation of WIP schedules, loan reconciliations and amortization schedules, and development reporting packages
• Maintain and make recommendations for improvements to internal controls to safeguard company assets and ensure compliance with financial regulations and company policies
• Assist in the administrative, organizational, or ad hoc duties as they relate to the construction and development team as needed