Construction Administrator Job Site Hobart

Clayco; Hobart (IN); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Clayco is seeking a detail-oriented Project Documentation Coordinator to support PreBid, Design, Construction and Closeout phases. The role involves maintaining electronic project files, handling meeting minutes and bid packages, and coordinating with design teams, estimators, and subcontractors to ensure compliance with Clayco standards.

The candidate will assist in data organization, distribution lists, and project reports, while ensuring timely communications and accurate record-keeping

Formación

• Experience in the construction industry is a plus.
• Experience with Procore and ACC Forma is beneficial.
• Two-year degree in business administration or related field is preferred.
• Strong computer skills including Word, Excel, and Outlook; willingness to update skills.

Responsabilidades

• Maintain electronic project files across multiple platforms.
• Assist Estimating Dept. in bidding efforts.
• Prepare and distribute project meeting minutes, bid packages, submittal packages, drawings, contracts, and change orders.
• Create and maintain distribution lists in project management systems.
• Coordinate project workflow with the team and ensure adherence to Clayco standards.
• Manage vendor/subcontractor communications for submittals, contracts, changes, and closeouts.
• Archive and submit closeout documents to owner or archive.
• Support data searches of previous projects.

Conocimientos

Communication

Attention to detail

MS Office suite

Flexibility

Verbal and written communication

Educación

Two-year degree in business administration or related associates degree

Herramientas

Procore

ACC Forma

Descripción del empleo

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

Provides project document coordination and recording throughout the PreBid, Design, Construction and Closeout process. Keep in contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project.

Point Person for construction documents including drawings, sketches, specs, closeout documents, contracts and change orders, etc. Logging and tracking these documents and distributing to the Project Team Members and maintaining the electronic filing system.

This person helps to troubleshoot issues that may arise with Subs, Bidders, etc., in accessing/downloading on-line documents. Candidate understands the construction process and will coordinate next steps in keeping with the policies and standards of Clayco as the project progresses.

The Specifics of the Role

• Maintain Electronic Project Files in multiple platforms.
• Assist Estimating Department in Bidding Efforts.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders, etc.
• Create and maintain Distribution Lists in various Project Management Systems.
• Work with the Project Team to manage and adjust workflows at a project level.
• Enter new companies and update company information in various Project Management Systems, as necessary.
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.
• Assist in data searches of previous projects.

Requirements

• Experience in the construction industry is a plus
• Experience in Project Management programs such as Procore and ACC Forma would be beneficial.
• Two-year degree in business administration or related associates degree is preferred.
• Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high‑profile jobs.
• The pace is fast!
• This position is classified as a safety‑sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design‑Build Firms – Design‑Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
  

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.