Construction Administrator

Onni Contracting (Washington), Inc.; Seattle (WA); On-site; USD 81,000 - 90,000; Full time

Benefits offered by this job

3 weeks PTO

Annual education allowance up to $1,0

Referral program

Residential housing discount after 1 y

Friends and family rates for hotel/ons

Job summary

Onni Contracting (Washington), Inc. seeks a Construction Administrator in Bellevue to manage procurement, sub-contractors’ insurance, waivers, and liens while coordinating with Risk Management and Legal.

You will maintain GC Pay data, track notices, and support project teams across trades. The role requires 2+ years in construction administration, thorough MS Office proficiency, and excellent communication, organization, and multitasking abilities in a fast-paced environment.

Qualifications

• 2+ years construction administration experience.
• Experience in construction industry and with compliance, strongly preferred.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Excellent verbal, written and keyboard skills.

Responsibilities

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation).
• Manages the maintenance of insurance certificates in GC Pay and internal database.
• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management.
• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).
• Manages the maintenance of Waivers in GC Pay and internal database.
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers.
• Facilitates resolution of the release of Mechanic liens with the Legal Department.
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers.
• Manages the maintenance of Preliminary Notice from GC Pay and internal database.
• Prioritizes and manages multiple projects simultaneously and follow through on issue.
• Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow-up.
• Prepare Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing.
• Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any are missing.
• Prepares waivers for checks to be issued.
• Responsible for entering check info in the outstanding check log for approval and follow up if cleared.
• Manages internal communication via telephone, email inquiries and responds as appropriately.
• Facilitate construction contracts with Project Coordinator and Project Managers with various trades.
• Facilitates change orders with Project Coordinator and Project Managers.
• Tracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay current.
• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.
• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents
• Oversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operation
• Coordinate with Administrative staff in various ONNI offices to ensure most current standards are being followed
• Occasional travel may be required
• Performs other duties as required

Skills

Construction administration

Attention to detail

Multitasking

Communication skills

Initiative

Problem solving

Team coordination

Tools

Word

Excel

PowerPoint

Outlook

Job description

Job Description

LOCATION: BELLEVUE

Perks and Benefits

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you.

From no cost to $11, $44, or $103 per pay our PPO, HSA and HMO have you covered.

• 3 weeks PTO
• Annual education allowance of up to $1,000
• Referral program
• Residential housing discount after 1 year of continuous employment
• Friends and family rates for our Hotel Properties throughout the company

What You Will Do

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)
• Manages the maintenance of insurance certificates in GC Pay and internal database
• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management
• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release)
• Manages the maintenance of Waivers in GC Pay and internal database
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers
• Facilitates resolution of the release of Mechanic liens with the Legal Department
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers
• Manages the maintenance of Preliminary Notice from GC Pay and internal database
• Prioritizes and manages multiple projects simultaneously and follow through on issue. Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow-up
• Prepare Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing
• Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any are missing
• Prepares waivers for checks to be issued
• Responsible for entering check info in the outstanding check log for approval and follow up if cleared
• Manages internal communication via telephone, email inquiries and responds as appropriately.
• Facilitate construction contracts with Project Coordinator and Project Managers with various trades
• Facilitates change orders with Project Coordinator and Project Managers
• Tracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay current
• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.
• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents
• Oversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operation
• Coordinate with Administrative staff in various ONNI offices to ensure most current standards are being followed
• Occasional travel may be required
• Performs other duties as required

What You Bring

• 2+ years construction administration experience
• Experience in construction industry and with compliance, strongly preferred
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Excellent verbal, written and keyboard skills
• Attention to detail and excellent at multitasking in a fast-paced environment
• Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines
• Must be able take initiative and a strong problem solver
• Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
• Diligent on follow up and project timetables

Salary Range

$81,000-$90,000

About The Company

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.