Construction Administrator

Onni Group of Companies; Seattle (WA); On-site; USD 81,000 - 90,000; Full time

Benefits offered by this job

3 weeks PTO

Annual education allowance up to $1,0

Referral program

Residential housing discount after 1년

Friends and family rates for our Hotel

Job summary

Onni is seeking a Construction Administrator in Bellevue to oversee subcontractor insurance, waivers, liens, and compliance across project teams. You will coordinate with Risk Management and Legal, maintain GC Pay records, manage waivers and notices, and support schedules with Project Managers.

A minimum of two years in construction administration, strong MS Office skills, and attention to detail are essential.

Qualifications

• 2+ years construction administration experience.
• Experience in construction industry and with compliance.
• Strong knowledge of MS Office.
• Excellent verbal, written and keyboard skills.
• Attention to detail and multitasking in a fast-paced environment.
• Must be able to take initiative and be a strong problem solver.

Responsibilities

• Manages procurement, reviews, and validates sub-contractor’s insurances.
• Maintains insurance certificates in GC Pay and internal database.
• Coordinates non-compliant insurance and waiver requirements with Risk Management.
• Manages procurement, reviews, and validation of waivers for subcontractors and sub-tiers.
• Maintains waivers in GC Pay and internal database.
• Manages outstanding mechanic liens and liaises with Legal.
• Prepares and facilitates release of liens and preliminary notices.
• Coordinates and enters waivers, vendors, sub-tiers, and insurance certificates.
• Prepares waivers for lender draw requests and follow-up.
• Verifies current insurance and waivers on file and follows up as needed.
• Prepares waivers for checks to be issued.
• Maintains outstanding check log and follows up on clearance.
• Supports internal communications via telephone and email.
• Facilitates contracts and change orders with Project Coordinators and Managers.
• Tracks contracts, change orders, licenses, and insurance to stay current.
• Organizes meetings, letters, documents, signatures, invoicing, and minutes.
• Occasional travel may be required.

Skills

Construction administration

MS Office

Detail oriented

Multitasking

Communication

Tools

GC Pay

Job description

Job Description:

LOCATION: BELLEVUE

The Construction Administrator manages subcontractor’s insurances, waivers, liens and collaborates with the Accounting Department, Project team, Risk Management, and Legal teams to identify potential risks on incompliance vendor. In addition, the Administrator is responsible for ensuring that contract requirements are met prior to releasing vendor payment and facilitates submissions of required documents and inquiries from subcontractors, including sub-tiers.

Perks and Benefits:

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $11, $44, or $103 per pay our PPO, HSA and HMO have you covered. In addition, we offer:

• 3 weeks PTO


• Annual education allowance of up to $1,000


• Referral program


• Residential housing discount after 1 year of continuous employment


• Friends and family rates for our Hotel Properties throughout the company

What You Will Do:

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)


• Manages the maintenance of insurance certificates in GC Pay and internal database


• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management


• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release)


• Manages the maintenance of Waivers in GC Pay and internal database


• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers


• Facilitates resolution of the release of Mechanic liens with the Legal Department


• Manages filed Preliminary Notices from sub-contractor including the sub-tiers


• Manages the maintenance of Preliminary Notice from GC Pay and internal database


• Prioritizes and manages multiple projects simultaneously and follow through on issue.


• Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow-up


• Prepare Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing


• Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any are missing


• Prepares waivers for checks to be issued


• Responsible for entering check info in the outstanding check log for approval and follow up if cleared


• Manages internal communication via telephone, email inquiries and responds as appropriately.


• Facilitate construction contracts with Project Coordinator and Project Managers with various trades


• Facilitates change orders with Project Coordinator and Project Managers


• Tracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay current


• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.


• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents


• Oversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operation


• Coordinate with Administrative staff in various ONNI offices to ensure most current standards are being followed


• Occasional travel may be required


• Performs other duties as required

What You Bring

• 2+ years construction administration experience


• Experience in construction industry and with compliance, strongly preferred


• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook


• Excellent verbal, written and keyboard skills


• Attention to detail and excellent at multitasking in a fast-paced environment


• Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines


• Must be able take initiative and a strong problem solver


• Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups


• Diligent on follow up and project timetables

Salary Range:

$81,000-$90,000

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.