Construction Administrator

E4H; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

MOREgroup in San Antonio, TX is seeking a Construction Administrator to support field teams across regional projects. You will coordinate project workflows, manage submittals, RFIs, and closeout documentation, and ensure timely contract compliance.

The ideal candidate has 2+ years in architecture/construction/engineering, strong MS Excel/Word/Outlook, and clear communication skills with stakeholders at all levels.

Qualifications

• 2+ years of experience in architecture, construction, or engineering.
• Proficient MS Excel, Word, and Outlook.
• Strong written and verbal communication with stakeholders.
• Knowledge of CSI codes and contract documents is a plus.
• Experience with Newforma or ACC preferred; AIA documents knowledge is a plus.

Responsibilities

• Provide support for construction observers, principals, PMs and cross-functional teams.
• Track projects using multiple project management platforms.
• Process monthly construction payment applications.
• Coordinate submittal and RFI receiving, review, and distribution.
• Oversee closeout documentation and change directives.
• Prepare and distribute construction correspondence and closeout documents.

Skills

Communication skills

Time management

Attention to detail

CSI codes

Tools

Excel

Word

Outlook

Job description

Current job opportunities are posted here as they become available.

MOREgroup is a family of architecture, design, and engineering brands that serve civic, education, and healthcare practice areas. The facilities we bring to life are places where communities are cared for, educated, protected, and connected. We are proud to contribute to a strong social infrastructure where generations thrive.

Some of the things you can expect working at MOREgroup…

• Contributing to a fun, energetic, and entrepreneurial team within a growing company.
• Training and development opportunities to support career growth.
• High level of autonomy with exposure to a variety of areas.
• More opportunities and more resources to impact the communities we collectively serve.

POSITION SUMMARY

We are seeking a Construction Administrator to join our team! This role provides support for our field teams by coordinating all ongoing regional construction projects.

The ideal candidate is eager to learn and understand the construction process and thrives in roles with regular client interaction. They are comfortable working across departments, communicating with stakeholders at all levels, and contributing to a collaborative environment.

RESPONSIBILITIES

• Provide support for Construction Observers, Principals, Project Managers, Construction Managers, and cross-functional teams to ensure smooth project execution.
• Track projects using multiple project management software platforms.
• Process monthly construction payment applications.
• Coordinate submittal and RFI receiving, review, and distribution.
• Oversee post contract AIA documents - change orders, substantial completions, construction change directive.
• Prepare, log, distribute, and track construction correspondence and other formal documentation.
• Review the organization and completeness of assigned closeout submittals.
• Generate architect-responsibility documents for closeout.
• Manage revisions of closeouts to reach compliance with contract documents.

QUALIFICATIONS & SKILLS

• 2+ years of experience working in architecture, construction, or engineering industry required.
• Intermediate to advanced MS Excel, Word, and Outlook skills required.
• Strong written and verbal communication skills, with the ability to present information confidently and professionally to both internal and external stakeholders.
• Knowledge of general construction administration protocols and CSI codes
• Exceptional attention to detail and time-management skills.
• Experience with Newforma or ACC is highly preferred.
• Knowledge of AIA or contract documents preferred.

BENEFITS

This role offers competitive compensation and is eligible for participation in our comprehensive benefits programs including: