Construction Administrator

AE Works Ltd.; Pittsburgh (Allegheny County); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Paid time off

Hybrid schedule

Licensure support

Job summary

AE Works in Pittsburgh seeks experienced Construction Administrators (CM-CA) to support VA Pittsburgh Healthcare System upgrades across University Drive and Heinz campuses. You will work on-site daily, monitoring quality, budgets, and schedules while coordinating with COR and Resident Engineer Office to keep projects moving safely and on time.

This role requires on-site presence, familiarity with healthcare construction, and ability to review submittals, RFI's, and cost impacts.

Qualifications

• Degree from an accredited institution with 3+ years of CM experience; medical facilities preferred.
• OR 6 years of CM experience with comparable projects and healthcare experience.
• Ability to present three completed projects of comparable scale/complexity in a similar role.
• Willingness to complete required federal training (OSHA 30, VA Cyber Security Awareness, VA Privacy Awareness).

Responsibilities

• Monitor budgets and costs; review pay apps against budgets and completed work.
• Maintain project schedule; log daily activity and flag schedule slippages.
• Support issue resolution; assist with claims, time-impact analyses, and risk assessments.
• Oversee quality and testing; track tests and inspections; support commissioning.
• Conduct field inspections; identify nonconforming work and maintain as-built docs.
• Review submittals and long-lead items; track schedule impacts from materials.
• Support post-award and occupancy coordination; take meeting minutes and relocate coordination.
• Maintain documentation; produce daily logs and weekly inspection summaries.
• Provide advisory support on submittals, RFIs, and changes.

Skills

Construction management

VA/Healthcare facilities

QA & safety practices

Scheduling & budgeting

Field operations understanding

Baseline scheduling

Federal credentialing

Education

Bachelors degree in construction management

Tools

Web-based PM software

Job description

Description

Department: Construction

Location: Pittsburgh, PA

JOIN OUR TEAM!

Our team is redefining building design and engineering.AE Works is an award-winning firm ranked among the top U.S. A/E firms by Architectural Record and ENR East. AE Works is recognized for our commitment to innovation and delivering exceptional results.

WHY AE WORKS?

Our mission is straightforward: to make building projects a better value. We thrive on solving complex challenges and creating solutions that enhance the built environment, enabling our clients to succeed in their most important endeavors.

POSITION OVERVIEW:

AE Works is seeking experienced Construction Administrators (CM-CA) to support the Department of Veterans Affairs (VA Pittsburgh Healthcare System) across the University Drive and Heinz campuses, supporting the Electronical health Record Modernization (EHRM) infrastructure upgrades.

In this role, you’ll serve as a hands-on extension of the VA’s Resident Engineer Office, working alongside the Contracting Officer’s Representative (COR) to keep active construction moving safely, on schedule, and within budget inside a functioning medical center. This role requires you to be on-site daily – walking the work, verifying quality, tracking progress, and flagging issues before they become problems.

LOCATION:

On-site at VA Pittsburgh Healthcare System – University Drive, 4100 Aliquippa Street, Pittsburgh, PA 15240
OR Veterans Affairs Pittsburgh Healthcare System (VAPHS) Pittsburgh-Heinz, 1010 Delafield Road, Pittsburgh, PA 15215.

KEY RESPONSIBILITIES:

• Monitor budgets and costs, tracking financial data, cost accounting, and change-order documentation; review monthly pay applications against budgets and work completed vs. billed, flagging any cost overruns.
• Maintain the project schedule, logging daily activity, comparing progress to baseline, flagging slippages, and recommending adjustments; attend progress meetings and follow up on outstanding action items.
• Support issue and dispute resolution, documenting occurrences, reviewing proposed changes, and submitting written analyses; assist with claims services (cost estimates, time-impact analyses, risk assessments) as needed.
• Oversee quality and testing, tracking required tests/inspections, monitoring independent testing agencies, reporting discrepancies, and supporting commissioning activities.
• Conduct field inspections, identifying nonconforming work, compiling defect/omission lists, and maintaining accurate as-built documentation.
• Review submittals and long-lead items, confirming compliance with specifications and tracking schedule impacts from material availability.
• Support post-award and occupancy coordination, including kickoff meetings, meeting minutes, and coordination of relocation, telecom, and furniture activities.
• Maintain required documentation, producing daily logs, weekly inspection summaries, and Project Tracking Report updates in VA project-management systems.
• Provide advisory support only — reviewing and recommending on submittals, RFIs, and changes, without exercising government decision-making authority.
• Maintain credentials, including PIV badge/background check, 30-hour OSHA certification, and VA cybersecurity/privacy training within required timeframes.
• Meet QASP performance standards, including timely daily field inspections, submittal reviews, and pay-application reviews, each held to a 98% acceptable quality level.
  

QUALIFICATIONS

What’s Required:

• Degree from an accredited institution. Minimum of three (3) years of experience in construction management. Focus in medical facilities preferred.
• OR
• Six (6) years of experience working in the field of construction management.
• Ability to present at least three completed projects of comparable scale/complexity in a similar role.
• Hand-on understanding of sit operations and the workflows used to manage building construction.
• Experience applying Quality Assurance, Safety, Time, Cost Change, and Information Management practices; identifying deficiencies against contract documents.
• Ability to read and apply baseline schedules to track projects progress.
• Must be able to understand the requirements of the local state and federal jurisdictions and the requirements
• Knowledge of engineering services, building codes, budgeting, and scheduling of a project.
• Willingness to complete required federal training within specified timeframes (OSHA 30-Hour, VA Cyber Security Awareness, VA Privacy Awareness)
• Must obtain and maintain a National Agency Check (NACI) and VA PIC credential
• Willingness to work a schedule including evening/night hours when needed.

What Puts You Ahead:

• Prior experience on federal, VA, or other public-sector construction projects, including healthcare/medical facility construction and renovation
• Familiarity with VA design standards and the VA Technical Information Library (TIL).
• Background in Electronic Health Record Modernization (EHRM) environments, healthcare IT systems, or the low-voltage, electrical, mechanical, and telecommunications infrastructures.
• Experience with web-based construction/project management software platforms

AE WORKS' PERKS:

At AE Works, we believe in supporting each person in their professional and personal journey. We offer a competitive salary, comprehensive benefits (medical, dental, vision, 401k), and a collaborative culture built on mentorship, accountability, and technical excellence. Our team enjoys generous paid time off, including a company-wide break from Christmas through New Year’s Day, a flexible hybrid schedule, and resources that promote mental health, financial wellness, and professional growth through training, education, and licensure support.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO is the law. AE Works uses E-Verify. You have the Right to Work.