Construction Administrator

CMTA, Inc.; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our Indianapolis office. This full-time, on-site role manages project specifications and oversees contract/construction documents, with Monday–Friday hours and opportunities for professional growth.

You will coordinate specification templates, review and edit documents, support the design team, and ensure compliance with codes and contract language.

Qualifications

• Minimum of 5+ years' experience with specifications in the Architectural, Engineering, or Construction field.
• Knowledgeable of CSI MasterFormat; CDT certification is a plus.
• Experience with MasterSpec, VisiSpec, SpecLink, or other spec editing platform.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma and Procore.

Responsibilities

• Participate in the creation and maintenance of specification masters.
• Oversee the development of project specifications involving multiple design team members.
• Review, format, and edit project specifications.
• Provide office wide support for all specification needs.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
• Distribution and coordination of design documents to state and local review agencies.
• Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Maintain and update electronic construction plan sets.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.

Skills

Specification management

Adobe/Bluebeam proficiency

MS Office proficiency (Outlook/Word/EX

Education

CDT certification (plus)

Tools

MasterSpec

VisiSpec

SpecLink

Newforma

Procore

Job description

CMTA, a Legence Company

CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

CMTA, a Legence Company

CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

Position Overview

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This position will be responsible for managing project specifications and serving in an administrative role to manage and oversee contract/construction documents. This is a full-time, onsite position, with working hours Monday through Friday, with opportunities for professional growth within the organization.

Key Responsibilities

• Participate in the creation and maintenance of specification masters.
• Oversee the development of project specifications involving multiple design team members.
• Review, format, and edit project specifications.
• Provide office wide support for all specification needs.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
• Distribution and coordination of design documents to state and local review agencies.
• Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Maintain and update electronic construction plan sets.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.

Required Experience

• Minimum of 5+ years of experience working with specifications in the Architectural, Engineering, or Construction field.
• Knowledgeable of CSI MasterFormat; CDT certification is a plus.
• Experience with MasterSpec, VisiSpec, SpecLink, or other spec editing platform.
• Proficiency with adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma and Procore.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission‑critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long‑term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq‑100 Index among its clients.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law