Construction Administrator

Zipline; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Zipline is seeking a Construction Administrator to manage the administrative control system across charging-site and ground-infrastructure projects. You will ensure commitments, costs, approvals, schedules, and closeout records are accurate and actionable, enabling informed decisions and timely project delivery.

You will partner with Construction, Finance, Procurement, Legal, Design, Engineering, Deployment, contractors, and vendors to maintain audit-ready records across systems and improve

Qualifications

• 4+ years of construction administration, project administration, or contract administration experience on complex construction projects.

Responsibilities

• Own construction administration across multiple charging-site and ground-infrastructure projects from setup through closeout and final reconciliation.

Skills

Construction coordination

Budget tracking

Document control

Vendor management

Communication

Education

Bachelor's degree in Construction Management

Tools

Procore

Coupa

Excel

Job description

About Zipline

Zipline is the world’s largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world’s largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products.

Our customers include the world’s largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we’ve built to enable seamless, reliable, global operations.

Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe.

We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people’s lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds.

About You and The Role

Zipline deploys charging-site and ground infrastructure to support its operations. As a Construction Administrator, you will own the administrative control system across multiple active projects - ensuring commitments, costs, approvals, schedules, and closeout records are accurate and actionable.

Your work will help construction teams make decisions with confidence, prevent blocked payments and approvals, and deliver sites with clear cost visibility and complete records. You will partner closely with Construction, Finance, Procurement, Legal, Design, Engineering, Deployment, contractors, and vendors.

What You’ll Do

• Own construction administration across multiple active charging-site and ground-infrastructure projects, from project setup through closeout and final reconciliation.
• Review invoices and payment applications for complete backup, contract and purchase-order alignment, accuracy, and approval readiness before routing them.
• Track budgets, commitments, change orders, invoices, forecasts, and actuals with Construction, Finance, Procurement, and project owners.
• Maintain schedules, milestone trackers, action logs, and decision logs that identify risks, owners, next steps, and impacts to site delivery.
• Surface and drive resolution of missing, inconsistent, late, or blocked contracts, vendor documents, invoices, change orders, approvals, and schedule inputs.
• Maintain audit-ready records across Procore, Coupa, spreadsheets, trackers, and related systems, and improve templates and handoffs as construction scales.

What You’ll Bring

• 4+ years of construction administration, project administration, project controls, contract administration, or similar experience supporting complex construction projects.
• Working knowledge of construction contracts, purchase orders, change orders, payment applications, invoice review, vendor documentation, document control, and closeout.
• Experience managing multiple concurrent projects where budgets, schedules, vendors, contracts, invoices, and project records must remain accurate.
• Ability to reconcile contract values, purchase orders, changes, invoices, payment status, schedule milestones, and records across systems.
• Fluency with construction-management and financial systems; Procore and Coupa experience is strongly preferred, with similar-system experience also valuable.
• Clear communication and practical judgment to escalat cost discrepancies, schedule risks, documentation gaps, and approval blockers to closure.
• Ability to work effectively in a remote or hybrid environment while coordinating across internal teams, contractors, and vendors.

What Else You Need To Know

Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws or our own sensibilities.

We value diversity at Zipline and welcome applications from those who are traditionally underrepresented in tech.