Construction Administrative Assistant

Aston Carter; Houston (TX); On-site; USD 36,000 - 43,000; Full time

Job summary

Aston Carter is seeking a Construction Administrative Assistant/Job Cost Admin for an onsite role near Bush Airport in Houston, TX. You will support field operations on large electrical construction projects nationwide, coordinating subcontractor pay schedules and preparing accurate cost documentation.

The role emphasizes advanced Excel use, budget tracking, and cross-functional collaboration with project managers, subcontractors, and accounting teams.

Qualifications

• Experience in construction accounting or job cost accounting is required.
• Strong Excel skills for data analysis and reporting are essential.
• Experience with accounts payable and subcontractor billing is preferred.
• Excellent verbal and written communication abilities are necessary.

Responsibilities

• Act as a liaison between field operations teams and other departments.
• Manage subcontractor pay schedules and ensure timely payments.
• Support subcontractor billing, payment applications, lien waivers and progress billing.
• Track job costs and maintain accurate project budgets and financial documentation.
• Utilize Microsoft Excel for financial analysis and reporting, including Pivot Tables and VLOOKUP/XLOOKUP.
• Collaborate with project managers, subcontractors, and accounting teams to ensure smooth project operations.

Skills

Accounting & finance

Construction accounting

Accounts payable

Billing & job cost

Communication skills

Tools

Microsoft Excel

Job description

Job Title: Construction Administrative Assistant/Job Cost Admin

Location: ONSITE NEAR BUSH AIRPORT

Job Description

We are seeking a motivated Job Cost Admin to assist with field operations for large-scale electrical construction projects across the nation. This role serves as a liaison between various teams and manages subcontractor pay schedules.

Responsibilities

• Act as a liaison between field operations teams and other departments.
• Manage subcontractor pay schedules and ensure timely payments.
• Support construction projects by handling subcontractor billing, payment applications, lien waivers, and progress billing.
• Track job costs and maintain accurate project budgets and financial documentation.
• Utilize Microsoft Excel for financial analysis and reporting, including Pivot Tables, VLOOKUP/XLOOKUP, nested functions, and data reconciliation.
• Review and analyze large volumes of financial data with precision.
• Collaborate effectively with project managers, subcontractors, and accounting teams to ensure seamless project operations.

Essential Skills

• Proficiency in accounting, construction, accounts payable, billing, and job cost management.
• Experience in construction accounting, project accounting, job cost accounting, accounts payable, or a related accounting/finance role.
• Strong understanding of job cost tracking and financial documentation within a construction environment.
• Expertise in Microsoft Excel for advanced data analysis and reporting.
• Excellent verbal and written communication skills.

Additional Skills & Qualifications

• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Detail-oriented with strong problem-solving and critical-thinking abilities.

Work Environment

This role involves working in a dynamic construction environment where collaboration with various teams is essential. You will utilize advanced Microsoft Excel functions to analyze and report financial data. The position requires managing multiple projects simultaneously and effectively communicating with project managers, subcontractors, and accounting teams.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX 77060.

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX 77060.

Application Deadline

This position is anticipated to close on Oct 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.