Construction Administration

The Contractor Consultants; Delray Beach (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Bonus potential

Paid time off after 1 year

Company vehicle or allowance

Career growth opportunities

Work on high-end properties

Job summary

PBC Hotel Construction Group in Delray Beach seeks a Construction Administration professional to coordinate high-end residential and hotel builds, acting as the central hub for project operations and providing essential administrative support to project managers and superintendents.

You will manage subcontracts, change orders, meeting minutes, schedules, and document control, ensuring on-time delivery and smooth closeouts while communicating with vendors, inspectors, and leadership to resolve

Qualifications

• Minimum of 2 years of professional administrative experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to manage multiple priorities and high-volume documentation.

Responsibilities

• Prepare and track subcontracts, change orders, and meeting minutes.
• Coordinate project schedules and onsite visits to meet construction timelines.
• Administer document control for lien waivers, insurance certificates, and pay apps.
• Maintain digital and physical project files for closeout and warranty processing.
• Communicate with vendors, inspectors, and leadership to resolve bottlenecks.
• Organize permits and compliance records to meet regulatory and safety requirements.

Skills

Admin experience

Scheduling & coordination

Written & verbal communication

Education

Associate’s or Bachelor’s degree in Business Administration or Construction Management

Tools

Procore

Buildertrend

Viewpoint

MS Office

Job description

Construction Administration – Coordinate High-End Luxury Residential and Hotel Builds

Job Overview

• Company: PBC Hotel Construction Group
• Salary/Pay Rate: $45,000 - $60,000
• Location: Delray Beach, FL
• Job/Employment Type: Full Time
• Mandatory Licenses & Certifications: None Required

The Opportunity

You will serve as the central hub of project operations, providing vital administrative support to project managers and superintendents. This role offers the unique chance to work on prestigious, custom-built homes and hotel projects while ensuring organizational excellence across multiple active job sites.

How You Will Make An Impact

• Execute the preparation and tracking of critical project documentation, including subcontracts, change orders, and meeting minutes.
• Coordinate complex project schedules and onsite visits to ensure all deliverables meet strict construction timelines.
• Administer financial document control by tracking lien waivers, insurance certificates, and subcontractor pay applications.
• Maintain comprehensive digital and hard-copy project files to ensure seamless project closeout and warranty processing.
• Communicate daily with vendors, inspectors, and internal leadership to resolve logistical bottlenecks and maintain project flow.
• Organize mandatory permits and compliance records to ensure every job site adheres to regulatory and safety requirements.

Required Qualifications & Experience

• Minimum of 2 years of professional administrative experience.
• Proven proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Demonstrated ability to manage multiple priorities and high-volume documentation in a fast-paced environment.
• Strong written and verbal communication skills necessary for professional correspondence and team dynamics.

Preferred Qualifications & Experience

• Previous experience working within construction, engineering, or architecture environments.
• Familiarity with industry-specific software such as Procore, Buildertrend, or Viewpoint.
• Basic understanding of construction terminology, processes, and specialized documentation.
• Associate’s or Bachelor’s degree in Business Administration or Construction Management.
• Real estate experience is a plus.

Compensation & Benefits

• Performance-based completion bonus potential.
• Accrued Paid Time Off (PTO) with 2 weeks guaranteed after one year of service.
• Company vehicle provided or a flexible vehicle and gas allowance option.
• Clear career growth opportunities within a collaborative, family-like team culture.
• Exclusive opportunity to support the development of prestigious, high-end properties.

PBC Hotel Construction Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.