Construction Admin Assistant

créature; Birmingham (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Growth opportunities in construction operations

Competitive salary and benefits

Stable employment in a growing company

Job summary

créature is hiring a Construction Administrative Assistant for its Birmingham office. This role provides essential support to Project Managers and Operations Leadership, ensuring smooth project execution through diligent administration and documentation management.

The ideal candidate will have over 2 years of experience in a construction environment, excel in organization, communication, and possess a solid understanding of tools like Microsoft Office and Procore. Join a team committed to growth and excellence in construction operations.

Qualifications

• Proven organizational skills with the ability to manage multiple projects.
• Strong verbal and written communication skills.
• Attention to detail in all aspects of project documentation.

Responsibilities

• Support daily project needs and maintain accurate project records.
• Manage document control and compliance documentation.
• Assist with financial processing and payroll support.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Knowledge of Procore

Education

2+ years of administrative experience in a construction-based company

Tools

Procore

Microsoft Office

Job description

Construction Administrative Assistant

Location: Birmingham, AL
Department: Project Management / Construction Operations
Reports to: Senior Project Manager
Employment Type: Full-time, salaried
Compensation: Competitive salary + benefits

About Creature

Creature is a vertically integrated Design–Manufacture–Construct (DMC) company built to eliminate the friction, waste, and handoffs of traditional construction. We operate as one enterprise—aligning design, construction, self‑perform trades, and finance around disciplined execution. At Creature, administrative excellence is not overhead; it is a force multiplier that enables projects to move faster, cleaner, and with greater reliability.

Purpose of the Role

Provide disciplined administrative leadership that keeps projects moving, information flowing, and teams focused on execution. The Construction Administrative Assistant exists to create order, accuracy, and reliability across project documentation, systems, and communication—supporting Project Managers and Operations Leadership in delivering predictable results.

Key Accountabilities

1) Project Administration & Field Support

Serve as a trusted administrative partner to Project Managers. Support daily project needs, maintain accurate project records, assist with project startup and closeout, and ensure documentation is complete, organized, and accessible.

2) Documentation & Process Discipline

Own document control across Procore, Box, and Creature systems. Support submittals, RFIs, meeting minutes, permits, inspections, and closeout documentation while enforcing Creature standards for routing, logging, and storage.

3) Compliance & Risk Management Support

Manage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.

4) Financial & Payroll Support

Assist with pay applications, invoice routing, job cost documentation, and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.

5) Continuous Improvement & Scalability

Identify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.

What Exceptional Execution Looks Like

• Project documentation is complete, accurate, and easy to find.
• Pay applications, invoices, and closeout materials move without delay.
• Project Managers trust the systems and information supporting their work.
• Compliance risks are identified early and addressed proactively.
• Administrative processes get cleaner and faster over time.

Traits That Define Success

• Ownership Mentality — Treats project information as a responsibility, not a task list.
• Compelling Conscientiousness — Notices details others miss and fixes issues before they *escalate*.
• Organization & Discipline — Keeps multiple projects moving without confusion or dropped balls.
• Clear Communication — Communicates professionally and keeps teams aligned.
• Growth Mindset — Seeks to improve systems and grow within construction operations.

Required Qualifications

• 2+ years of administrative experience in a construction-based company.
• Strong organizational skills with high attention to detail.
• Ability to support multiple projects and shifting priorities.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Procore preferred.

Preferred Qualifications

• Experience supporting Project Managers or Operations Leadership.
• Familiarity with construction documentation (RFIs, submittals, permits).
• Exposure to construction accounting or job cost systems.
• Interest in long‑term career growth within construction operations.

Why Creature

• Stable, salaried role in a growing integrated builder.
• Clear expectations and structured systems.
• Opportunity to develop a long‑term career in construction operations.
• Culture that values ownership, accuracy, and professionalism.

Equal Opportunity Employer

Creature is an equal opportunity employer. We build better projects by building disciplined systems and people who take ownership.