Conservation Program Operations Associate | Hybrid

Open Space Institute; New York (NY); Hybrid; USD 66,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Job summary

The Open Space Institute (OSI) is seeking a Program Operations Associate in Midtown Manhattan. The role supports the Capital Strategies program by handling administrative duties, contracts, and payments, while coordinating with multiple departments within Conservation Innovation.

The position is hybrid, with in-office days and travel as needed. Responsibilities include preparing CS materials for committees and boards, managing calendars, and organizing meetings, minutes, and presentations.

Qualifications

• Bachelor’s degree or equivalent experience
• Minimum of two years full-time administrative support experience
• Proven ability to use good judgment and take initiative; proficiency with databases, internet tech and various programs
• Commitment to OSI’s mission and teamwork
• Non-profit administrative experience is a plus

Responsibilities

• Spearhead information sharing between CS and other OSI departments
• Assist in development of CS materials for Advisory Committees, CS Committees, and Board meetings
• Coordinate distribution of departmental press releases, newsletters, grant reports and website updates
• Maintain mailing lists and liaise with External Affairs for content updates
• Process grant/loan applications and track payments with Finance and Legal for agreements
• Schedule meetings, organize travel, and compile expense reports
• Record minutes and assist with board materials
• Provide coordination and assistance for related teams within Conservation Innovation

Skills

MS Office Suite

InDesign

Adobe Creative Suite

Budgeting/Variance analysis

Time management

Attention to detail

Teamwork

Administrative support

Grant-making with foundation

Internet technology proficiency

Database management

Education

Bachelor’s degree or equivalent experience

Tools

PowerPoint

Excel

Outlook

InDesign

Adobe Acrobat

Job description

The Open Space Institute (OSI) is seeking a Program Operations Associate in Midtown Manhattan. The role supports the Capital Strategies program by handling administrative duties, contracts, and payments, while coordinating with multiple departments within Conservation Innovation.

The position is hybrid, with in-office days and travel as needed. Responsibilities include preparing CS materials for committees and boards, managing calendars, and organizing meetings, minutes, and presentations.