Conflicts and Records Specialist

Hall Render; Indianapolis (IN); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Hall Render seeks a Conflicts and Records Specialist to support conflicts checks, new business intake, and records governance. You will analyze matters, assist with onboarding, and ensure compliance with ethical and legal obligations in a collaborative environment.

The role requires strong research, data integrity, and the ability to manage multiple priorities in a hybrid Indianapolis setting. Proficiency with 3E, Intapp, Fulcrum, and NetDocuments is expected.

Qualifications

• 3+ years of conflicts analysis in a law firm or professional services environment.
• Strong understanding of legal ethics, client confidentiality, and conflict of interest rules (ABA, jurisdictional).
• Proficiency with conflicts and intake software (3E, Intapp, Fulcrum) and document management systems (NetDocuments).
• Excellent analytical, communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Conduct conflicts checks for new matters and lateral hires using internal databases and external research tools.
• Analyze client relationships and corporate structures to identify potential conflicts of interest.
• Support the firm’s NBI process with data integrity and intake reviews.
• Maintain physical and electronic records, retention, and destruction in line with policy.
• Assist in testing, implementation, and optimization of new conflicts and intake systems.

Skills

Conflicts research

Analytical skills

Communication

Organization

Attention to detail

Tools

3E

Intapp

Fulcrum

NetDocuments

Job description

The Conflicts and Records Specialist is a critical member of the Office of General Counsel, responsible for supporting the firm’s conflicts management and new business intake (NBI) processes. This role requires strong attention to detail, excellent research skills, and the ability to collaborate effectively with attorneys and staff. The Conflicts and Records Specialist ensures the integrity of conflicts checks, assists with lateral attorney onboarding, and contributes to the firm’s compliance with ethical and legal obligations.

Key Roles and Responsibilities:

Conflicts Research & Analysis

• Conduct routine conflicts checks for new matters, lateral hires, and firm combinations using internal databases and external research tools.
• Analyze client relationships, corporate structures, and legal matters to identify potential conflicts of interest.

Intake Support

• Assist with the firm’s NBI process, including review of new matter submissions and data integrity.

Records & Information Governance

• Support physical and electronic records creation, retention, and destruction in compliance with firm policy.
• Assist with the intake and transfer of client files, including lateral attorney onboarding and file reconciliation.
• Ensure compliance with jurisdictional requirements for client file transfers and retention.
• Utilize and support conflicts software platforms (e.g., 3E, Intapp, Fulcrum) to manage and analyze conflicts data.
• Assist in testing, implementation, and optimization of new conflicts and intake systems.
• Maintain and update conflicts databases, ensuring data accuracy and consistency.

Knowledge, Skills, Experience & Education:

• 3+ years of experience in conflicts analysis within a law firm or professional services environment.
• Strong understanding of legal ethics, client confidentiality, and conflict of interest rules (ABA, jurisdictional).
• Proficiency with conflicts and intake software (e.g., 3E, Intapp, Fulcrum) and document management systems (e.g., NetDocuments).
• Excellent analytical, communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Schedule/Location:

• Monday to Friday; assigned to shifts to ensure coverage; 37.5 hours/per week
• Flexibility to work overtime, alternative shifts and weekends when needed
• Hybrid role; special approval required for fully remote status

Travel and Physical Requirements:

• No travel
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, writing, and operating office equipment
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry up to 10-15 pounds (e.g., files, documents, office supplies)
• Visual acuity to read screens, review documents, and analyze detailed information
• Ability to communicate effectively via phone, video, and in person

NOTE: This job description covers essential job duties and requirements is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.